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Adopt the County's Mobileworker, Teleworking and Hoteling Policy, as amended, to address revisions to the Internal Revenue Service Publication 1075
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Director of Human Resources recommends that the Board of Supervisors adopt the County's Mobileworker, Teleworking and Hoteling Policy, as amended, to address revisions to the Internal Revenue Service Publication 1075.
SUMMARY:
The Board of Supervisors adopted the Mobileworker, Teleworking and Hoteling Policy on April 26, 2016. Since that time, revisions to the Internal Revenue Service Publication 1075 have been adopted, necessitating the need to amend this policy, to ensure compliance with State and federal requirements. The amendments primarily address those positions that have access to Federal Tax Information (FTI).
FINANCIAL IMPACT:
There is a de minimus fiscal impact. There may be cost associated with supervisory time to conduct a site visit inspection of an employee's alternate worksite for those who have access to FTI.
DISCUSSION:
The Board of Supervisors adopted the Mobileworker, Teleworking and Hoteling Policy on April 26, 2016. This was made possible due to the advances in technology which includes secure data transfer software that safeguards electronic transmissions of information within the County and other agencies. The policy allows for flexibility in employee work locations, where suitable, based on the type of work to be performed, while reducing costs, maintaining or enhancing County service and productivity level.
The recent adopted revisions to the Internal Revenue Service (IRS) Publication 1075 necessitate the need to amend this policy. The IRS Publication 1075 Tax Information Security Guidelines for federal, state and local agencies provides guidance to ensure the policies, practices, controls and safeguards employed by recipient ag...
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