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Adopt a resolution amending the List of Numbers and Classifications of Positions to delete a 1.0 Full-Time Equivalent (FTE) Accounting Technician and add 1.0 FTE Office Coordinator in the Registrar of Voters' Office
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends the Board adopt a resolution amending the List of Numbers and Classifications of Positions to delete a limited term 1.0 Full - Time Equivalent (FTE) Accounting Technician and add a limited term 1.0 FTE Office Coordinator in the ROV.
SUMMARY/DISCUSSION:
The ROV has utilized an Accounting Technician for the past 20 years to help with accounting needs of the ROV operation. ROV needs and operations have changed significantly over those 20 years. Operationally, the ROV has a need for additional office administration duties that do not fit into any current position in the office. Specifically, the ROV has experienced an increase in on-boarding of extra-help, implementing electronic filing systems, implementing new procedures to improve efficiencies in operations, and dealing with election logistics support with multiple contractors.
The Office Coordinator will absorb the duties of the current Accounting Technician. This will create a position that can provide administrative support and financial support to the department. The duties of the Office Coordinator class include all the accounting technician duties plus the administrative tasks.
Due to the increasing number of additional administrative responsibilities associated with this position, it has been determined that the position needs additional office administrative skills not available within the Accounting Technician position. This position is currently vacant.
After the FY19/20 budget adoption process, the ROV experienced turnover in several positions within the department. As part of the discussion du...
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