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Approve the Registrar of Voters' billing of $93,051.52 in reimbursable costs for election services provided to the Vacaville Unified School District for the December 19, 2023 Vacancy Special Election as required by Education Code ?5421; and Authorize the Registrar of Voters to recognize the revenue
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors:
1. Approve billing of $93,051.52 in reimbursable costs for election services provided to the Vacaville Unified School District (VUSD) for the December 19, 2023 Vacancy Special Election in Trustee Area 6 as required by Education Code ?5421; and
2. Authorize ROV to recognize the revenue.
SUMMARY/DISCUSSION:
The ROV conducted a vacancy election for trustee area 6 of the VUSD on December 19, 2023. According to Education Code ?5421 "The cost of any election held within a single district shall be borne by the entire district and shall be paid out of its funds. Election costs shall be determined by the county elections official and approved by the county board of supervisors."
The Registrar of Voters has prepared and attached an invoice in the amount of $93,051.52 representing the actual costs of the election for Board approval.
FINANCIAL IMPACT:
The ROV requests reimbursement from the VUSD for $93,051.52 for services and supplies to conduct the December 19, 2023 Vacancy Election. If these costs are not reimbursed by the VUSD, they would become a General Fund cost to the County. The election costs due from school districts are determined by ROV's standard cost allocation methodology (attached) using the Auditor-Controller's methodology for computing productive hourly billing rates for staff time.
ALTERNATIVES:
The Board of Supervisors could choose not to approve ROV's recommendation; however, doing so would increase County costs since the General Fund...
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