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Approve the Registrar of Voters' billing of $596,613.41 in reimbursable costs for election services provided to school districts participating in the November 5, 2024 General Election as required by Education Code ?5421; and Authorize the Registrar of Voters to recognize the revenue from these jurisdictions
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors:
1. Approve the billing of $596,613.41 in actual reimbursable costs to school districts participating in the November 5, 2024 General Election as required by Education Code ?5421; and
2. Authorize ROV to recognize the revenue from these jurisdictions.
SUMMARY:
Election Code ?10520 allows ROV to determine the actual costs incurred for conducting an election for a district and to bill each district accordingly. Education Code ?5421 requires the Board of Supervisors to approve the costs billed to school districts. Copies of the invoices to the school districts are attached.
FINANCIAL IMPACT:
The Department's FY2024/25 Working Budget included $960,500 in revenue for election services in the November General Election. The actual incurred reimbursable cost for the General Election is $1,316,411.17 which includes reimbursable costs of $596,613.41 from school districts, $650,078.65 from all seven cities located within the County, and $69,719.11 from the Special Districts. If these costs are not reimbursed by the respective agencies, they would become a General Fund cost to the County. The election costs due from the school districts, cities and special districts are determined by ROV's standard cost allocation methodology (attached) using the Auditor-Controller's methodology for computing productive hourly billing rates for staff time.
DISCUSSION:
The reimbursement of County costs for conducting elections for districts is governed by the Electi...
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