title
Authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 5 to benefit the following organizations: Suisun City Youth Commission ($1,000) and the Salvation Army ($1,000)
body
Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 5 to benefit the following organizations: Suisun City Youth Commission ($1,000) and the Salvation Army ($1,000)
SUMMARY/DISCUSSION:
District 5 has identified two local non-profit organizations for which to contribute its non-county contribution allocation. These agencies directly impact and enrich the lives of residents in Solano County through community support programs.
Suisun City Youth Commission ($1,000)
Plans are underway for Suisun City’s 1st Annual Kwanzaa Celebration at 6:30pm on Thursday, December 28, 2023 at the Joseph Nelson Community Center. The Suisun City Youth Commission has always been at the forefront of promoting unity, self-determination, and cooperative economics within the African American community, and their annual Kwanzaa event is a testament to those shared values. The celebration aims to bring the community together, while also educating and inspiring individuals of all ages to embrace their cultural heritage.
Salvation Army ($1,000)
For more than a century Salvation Army has been a champion for those often forgotten in society. Their programs for helping the homeless rise out of their situation are some of the most successful in the areas they are planted. When emergency strikes, we see their red truck come to provide comfort, warmth, and a hot meal. And around this time of year, the red kettle reminds us that not all families are as fortunate as ours, and need help getting through the holiday season. Salvation Army is well-respected for the small percentage of their funds that go to overhead, allowing more money to go directly into programs, services, and financial assistance; when and where it is needed most. We are very fortunate to have a Salvation Army planted in our county.
Guidelines for Grant Funding Requests:
During the 2023/24 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The cost associated with preparing the agenda item is nominal and absorbed by the Department's FY2023/24 Working Budget. This expenditure is included in the District 5 FY2023/2024 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize these expenditures; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION