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Approve six Job Order Contracting (JOC) construction agreements, each with an initial maximum contract value of $1,000,000; Authorize the County Administrator or designee to execute the agreements, related amendments, and job orders exceeding $200,000, with County Counsel concurrence and within the approved project budgets; Delegate signing authority to the fiscally responsible department head to execute job orders of $200,000 or less, with County Counsel concurrence and within the approved project budgets; and Delegate signing authority to the General Services Director or designee to execute Notices of Completion for projects completed through the JOC Program
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve six Job Order Contracting (JOC) construction agreements, each with an initial maximum contract value of $1,000,000;
2. Authorize the County Administrator or designee to execute the agreements, related amendments, and job orders exceeding $200,000, with County Counsel concurrence and within the approved project budgets;
3. Delegate signing authority to the fiscally responsible department head to execute job orders of $200,000 or less, with County Counsel concurrence and within the approved project budgets; and
4. Delegate signing authority to the General Services Director or designee to execute Notices of Completion for projects completed through the JOC Program.
SUMMARY:
The General Services Department (GSD) recommends the Board of Supervisors approve six new JOC construction agreements (Attachment A), each with an initial maximum contract value of $1,000,000. The agreements provide competitively procured construction services to support facility maintenance, repairs, renovations, and minor capital improvements at County facilities.
Attachment B summarizes the bid results, Attachment C summarizes completed and active JOC projects, and Attachment D identifies potential future projects eligible for delivery through the JOC program.
Established by the Board in 2022, the JOC program provides an efficient project delivery method through pre-established unit pricing. The proposed agreements will replace the 2025 JOC contracts, which expire on June 30, 2026. The contracts were publicly advertised and competitively bid in accordance with Public Contract Code requirements.
No bids were received for the Class C-39 (Roofing) contractor classification; therefore, staff recommends awarding only for the Class A (General Engineering) and Class B (General Building) classifications. Roofing-related projects may still be delivered through the awarded Class B General Building contractors or through a separate solicitation, as appropriate.
FINANCIAL IMPACT:
Each JOC contract is a unit-price, indefinite-quantity construction contract with an initial maximum contract value of $1,000,000. This means work is assigned on an as-needed basis through individual job orders using pre-established unit pricing, up to the contract limit. There is no guaranteed minimum amount of work under any JOC contract.
Funding for JOC-assigned projects will be provided through approved capital project budgets or departmental operating budgets, as authorized by the Board. If necessary to meet project demands, the maximum dollar amount of an individual JOC agreement may be increased by amendment(s), subject to available appropriations and provided that the cumulative value of each JOC agreement remain within the statutory limits established by Public Contract Code section 20128.5, currently approximately $6.591 million.
The costs associated with preparing this agenda item are nominal and absorbed by the department’s FY2025/26 Working Budget.
DISCUSSION:
JOC Program
The JOC program provides an efficient method for procuring and delivering small- to medium-sized construction projects, including repairs, renovations, maintenance, in-kind replacements, and other time-sensitive improvements. The program utilizes Gordian Group, Inc.’s (“Gordian”) Construction Task Catalog®, which contains pre-priced construction tasks based on local labor, material, and equipment costs. Contractors compete by submitting adjustment factors that are applied to the catalog pricing. The adjustment factors serve as the primary pricing component used to evaluate bids and establish contract pricing for the term of the agreement.
Projects are delivered through individual job orders and assigned based on contractor license classification, qualifications, capacity, and project requirements. The JOC program helps accelerate project delivery, improve cost control, and promote more efficient use of project funding. By competitively procuring contractors annually, the County reduces the time and administrative effort associated with bidding individual projects, allowing staff to focus on project implementation. The program also provides flexibility in addressing deferred maintenance and operational needs while reducing potential bid protests and construction claims and allows contractor input during project development to help improve constructability, scheduling, and overall cost efficiency.
Since implementation in 2022, the County has completed or initiated approximately $26 million in JOC-delivered projects. Representative projects include facility renovations, building system upgrades, public safety improvements, accessibility enhancements, technology upgrades, and infrastructure improvements. A summary of completed and active projects is provided in Attachment C.
Local Construction Industry Outreach/Participation
JOC contractors are required to make and document good-faith efforts to utilize local subcontractors, suppliers, and vendors when developing and performing individual job orders. For the purposes of the JOC program, a local business generally means a business that maintains a valid business license and physical business presence within Solano County.
GSD continues to encourage local participation and works with JOC contractors to expand outreach opportunities for local businesses as projects are developed and authorized.
JOC Solicitation/Bid Process
On March 27, 2026, GSD issued a Notice to Bidders for the 2026 JOC Program, seeking at least one contractor for each License Class A (General Engineering), B (General Building), and C-39 (Roofing). Notices were published in local newspaper on March 31 and April 5, 2026; posted on the County’s purchasing platform (OpenGov); and shared with the local trade organization, plan rooms, trade journals, and contractor lists.
The bid package included Project Manual, Technical Specifications, and Gordian’s Construction Task Catalog®. Contractors submitted adjustment factors to the catalog pricing representing indirect costs and profit. A mandatory pre-bid meeting, supported by Gordian, was held on April 7, 2026, with 17 contractors in attendance, none of whom were Solano County-based contractors.
Bid Results, Contract Awards
Bids were publicly opened on April 21, 2026, with 16 submissions received, none from Solano County-based general contractors (Attachment B). Because all bidders utilize the same pre-priced construction catalog, contractors compete by proposing adjustment factors that are applied to the catalog pricing. The resulting award criteria are used to identify the lowest responsive and responsible bidders. Based on evaluation of the bids and review of anticipated JOC projects (Attachment D), staff identified a sufficient number of lowest responsive and responsible bidders to support the County’s anticipated workload and project delivery needs.
The contractors recommended for award have provided all required documentation including bonds, pre-award surveys, references, financial reports, and project management plans. In addition, contractor licenses and Department of Industrial Relations registrations were verified and found to be active and in good standing.
No bids were received for the Class C-39 Roofing Contractor classification. However, roofing-related projects may continue to be delivered through the awarded Class B General Building contractors, when appropriate, or through a separate solicitation if warranted by the project scope.
Awarding multiple JOC contracts provides the County with contractor capacity, specialized expertise, and flexibility to deliver multiple projects concurrently. Each agreement has an initial maximum contract value of $1,000,000, with no guaranteed minimum amount of work.
JOC Projects
The FY2025/26 - FY2029/30 Capital Facilities Improvement Plan (“CFIP”) adopted by the Board on April 28, 2026, identifies numerous previously approved and funded projects eligible for delivery through the JOC program. Additional projects proposed in the FY2026/27 Recommended and Supplemental Budget may also be delivered through the JOC program, subject to Board approval and funding authorization.
Potential future projects eligible for JOC delivery are summarized in Attachment D and include facility renovations, infrastructure and utility improvements, building system renewals, public health and safety improvements, technology and security upgrades, and deferred maintenance projects intended to preserve County facilities and improve operational efficiency.
Notice of Completion
At the completion of individual JOC projects, a Notice of Completion (NOC) is recorded to formally close out the project and facilitate release of retention. To improve administrative efficiency and expedite project closeout, staff recommends delegating authority to the General Services Director or designee to execute NOCs for projects completed through the JOC program. Annual reporting on JOC program activity will continue to be provided to the Board.
ALTERNATIVES:
The Board could elect not to approve some or all the JOC contracts. This action is not recommended because the contracts were competitively procured in accordance with Public Contract Code requirements and are intended to support timely delivery of maintenance, repair, and capital improvement projects. Without these agreements, project delivery may be delayed and the benefits of the JOC program reduced.
OTHER AGENCY INVOLVEMENT:
The Project Manual and bid documents were reviewed by County Counsel, General Services’ Facilities Operations and Support Services - Purchasing and Administration divisions, Resource Management, and Gordian. County Counsel reviewed and approved each agreement as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION