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Authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 4, originally allocated to benefit the Boy Scouts of America Troop 218 on June 3, 2025, to be reallocated to the Vacaville Heritage Council
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that the Board of Supervisors authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 4 originally allocated to benefit the Boy Scouts of America Troop 218 on June 3, 2025, to be reallocated to the Vacaville Heritage Council.
SUMMARY/DISCUSSION:
On June 3, 2025, $1,000 was allocated to Boy Scout of America Troop 218 as part of the non-county contributions for District 4. That organization was unable to accept the funds, and District 4 is requesting that those approved funds of $1,000 be reallocated to the Vacaville Heritage Council. The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support.
Vacaville Heritage Council ($1,000):
The Vacaville Heritage Council, established in 1969, is a non-profit historical archives and research organization specializing in local Solano County History. Staffed by volunteers, the Vacaville Heritage Council preserves information of Solano County's past, specializing in Vacaville’s history. They work with historic documents, maps, and photographs.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1. Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2. The Board must approve the expenditure by a majority vote.
3. The Board must determine that the expenditure is for a public purpose.
4. The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5. To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a. If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b. If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures totaling $1,000 in contributions from District 4 are included in the Department’s FY2024/25 Working Budget. The cost associated with preparing the agenda item are nominal and absorbed by the Department's FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION