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Approve the Notice of Completion for Phase II for the Fouts Springs Youth Facility Decommissioning and Demolition Project located at 1333 Fouts Springs Road, Stonyford performed by Resource Environmental, Inc. of Long Beach; and Authorize the Clerk of the Board to record the executed Notice of Completion
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve the Notice of Completion for Phase II for the Fouts Springs Youth Facility Decommissioning and Demolition Project located at 1333 Fouts Springs Road, Stonyford; performed by Resource Environmental, Inc. of Long Beach; and
2. Authorize the Clerk of the Board to record the executed Notice of Completion.
SUMMARY:
On June 05, 2018, the Board awarded a construction contract to Resource Environmental, Inc. to decommission and demolish the remaining buildings, structures, site utilities and site features and non-native vegetation as Phase II for the Fouts Springs Youth Facility located at 1333 Fouts Springs Road, Stonyford (Project). During the course of decommissioning & demolition the quality of work satisfied the requirements of the construction documents and has been deemed code compliant. The Department of General Services is requesting that the Board approve the Notice of Completion for the Project and authorize the Clerk of the Board to record the document in order to release retention funds held by the County.
FINANCIAL IMPACT:
The total approved budget for the Project (Budget Unit 2806) is $1,220,395. The Project was funded from the Capital Renewal Reserve Fund of which $797,913 was in FY2017/18 and $422,482 was in FY2018/19. The demolition contract with Resource Environmental, Inc. was $670,000 and one contract change order was issued in the amount of $73,083, resulting in a final demolition contract expense of $743,083. The total project cost including design fees, project management, and other miscellaneous costs was $1,027,769. Demolition permit fees were previously paid and issued under Phase I. Remaining project funds of $192,626 will be revert back to fund balance. The Project budget and expenses are summarized in Attachment B.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2018/19 Adopted Budget.
DISCUSSION:
The second phase of work consisted of decommissioning and demolishing the remaining nineteen (19) concrete and block buildings/structures, grading and re-vegetating the remaining site area to return it to its natural state. This completed final phase of work will allow the County to close the County’s Use Permit and release of liability of the site with the United States Forest Service (USFS).
ALTERNATIVES:
The Board could choose not to execute and record the Notice of Completion. This action is not recommended since Resource Environmental, Inc. has successfully fulfilled the terms of the contract. Failure to adopt the Notice of Completion will prevent release of retention, which could result in adverse claims.
OTHER AGENCY INVOLVEMENT:
The Department of Resource Management has approved construction (demolition) plans and County Counsel has reviewed the contract as to form. The USFS has received, reviewed, provided comments on, and approved, the construction plans and specifications. The County of Colusa issued the building demolition permit and conducted related inspections, including permitting and inspection of soil boring samples.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION