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Authorize the County’s contribution of $4,000 from the General Fund contribution allocated to District 1 to benefit the following organizations, including Coach Sarna League ($1,000), Willie B. Adkins Foundation ($1,000), Friends of the Port ($1,000), and Griffin Technologies Academies ($1,000)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor James requests that the Board of Supervisors authorize the County’s contribution of $4,000 from the General Fund contribution allocated to District 1 to benefit the following organizations, including Coach Sarna League ($1000), Willie B. Adkins Foundation ($1,000), Friends of the Port ($1,000), and Griffin Technologies Academies ($1,000).
SUMMARY/DISCUSSION:
District 1 has identified four local non-profit organizations for which to contribute its non-county contribution allocation, including:
Coach Sarna league - $1,000
The Coach Sarna League plays a vital role in fostering youth development, teamwork, and community engagement through sports. By providing a safe, structured, and inclusive environment, the league helps young people build confidence, discipline, and life skills both on and off the field. This donation to the Coach Sarna League supports these efforts and invests directly in the growth of our local youth.
Willie B. Adkins Foundation - $1,000
The Willie B. Adkins Foundation has a long-standing commitment to preparing underrepresented students in Vallejo for higher education and lifelong success. Through college readiness programs, mentorship, and cultural enrichment activities, the foundation empowers youth to reach their full potential. A donation to the Willie B. Adkins Foundation supports educational equity and helps bridge the opportunity gap for students in our community.
Friends of the Port - $1,000
Friends of the Port is helping address the maritime workforce shortage by providing hands-on training and second-chance opportunities for underserved communities in Solano County. Through its partnership with the Working Waterfront Coalition, the program offers participants the skills needed for careers in marine trades and water transport-opening doors for individuals, including those involved in the justice system, to access stable, well-paying jobs. This donation supports Vallejo residents by investing in workforce development, personal growth, and pathways to long-term economic stability.
Griffin Technologies Academies - $1,000
Griffin Technology Academies' Mock Trial Team is helping students in Vallejo develop critical thinking, public speaking, and leadership skills through real-world legal simulations. This program empowers youth-many from underserved backgrounds-with a deeper understanding of the justice system and the confidence to pursue careers in law, public service, and beyond. This donation to support the Mock Trial Team is an investment in Vallejo’s future leaders and in educational opportunities that build both academic and personal success.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The Guidelines are as follows:
1.) Each supervisor must submit the proposed expenditure to County Counsel and the Auditor-Controller for initial review.
2.) The Board must approve the expenditure by a majority vote.
3.) The Board must determine that the expenditure is for a public purpose.
4.) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5.) To ensure accountability, all expenditures are subject to periodic audit by the Auditor-Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures totaling $4,000 in contributions are included in the Department’s FY2024/25 Working Budget. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize these expenditures; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor/Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION