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Approve an agreement with Manatron, Inc., to provide professional services for an amount not to exceed $238,500 to support the Aumentum Solano County Integrated Property System the for a term of July 1, 2026, to June 30, 2027; and Authorize the County Administrator to execute the letter of authorization and any subsequent amendments, with County Counsel concurrence, up to an additional $74,999 per fiscal year
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Information Technology (DoIT) recommends that the Board of Supervisors:
1. Approve an agreement with Manatron, Inc., to provide professional services for an amount not to exceed $238,500 to support the Aumentum Solano County Integrated Property System the for a term of July 1, 2026, to June 30, 2027; and
2. Authorize the County Administrator to execute the agreement and any subsequent amendments, with County Counsel concurrence, up to an additional $74,999 per fiscal year.
SUMMARY/ DISCUSSION:
On April 4, 2017, the Board of Supervisors authorized the replacement of the Solano County Integrated Property System (SCIPS) with a new system called Aumentum Technologies. In 2018, the County entered into a Master Services Agreement with Manatron, Inc., to support the implementation and support of the new County Assessment Tax System (CATS).
The Aumentum CATS Property Tax management system replacement went live in March 2023 and Manatron has continued to provide services in support of Aumentum Technologies key ongoing business processes, custom report development, and user training activities.
The professional services offer an enhanced level of support for staff in the Assessor Recorder, Auditor-Controller, and Treasury Tax Collector County Clerk departments. Support is provided for annual and periodic tasks, continued training for staff, resources for staff for remote sessions or onsite support as needed. This contract seeks to maximize staff efficiency and ensure proper use and adoption of the Aumentum System.
The Letter of Authorization is an addendum to the 2018 Master Services Agreement and allows for up to 900 hours of professional services that will be shared between the user departments of Assessor Recorder, Auditor-Controller, and Treasury Tax Collector County Clerk.
FINANCIAL IMPACT:
Final costs will be based on actual hours used with a not to exceed amount of $238,500. The contracted amount for services will be shared by the three user departments with assistance from DoIT for contract administration and monitoring. Funds for this contract are in the FY2026/27 Recommended Budgets for the user departments.
ALTERNATIVES:
The Board could choose to not approve this agreement; however, this is not recommended as the product is an Aumentum Technologies product and they have the expertise and access for ongoing operational changes as changes are needed.
OTHER AGENCY INVOLVEMENT:
The Department has worked with County Counsel on the service agreement. County Counsel has reviewed the agreement and approves it as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION