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Authorize the County’s contribution of $6,600 from the General Fund contribution allocated to District 4 to benefit the following organizations: Dixon Historical Society and Museum ($1,000), Vacaville Heritage Council ($1,500), Winters Historical Society ($500), Pena Adobe Historical Society ($1,100), Solano-Napa Habitat for Humanity ($1,500), Soroptimist International of Vacaville ($500), and Soroptimist International of Dixon ($500)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Syed requests that the Board of Supervisors authorize the County’s contribution of $6,600 from the General Fund contribution allocated to District 4 to benefit the following organizations: Dixon Historical Society and Museum ($1,000), Vacaville Heritage Council ($1,500), Winters Historical Society ($500), Pena Adobe Historical Society ($1,100), Solano-Napa Habitat for Humanity ($1,500), Soroptimist International of Vacaville ($500), and Soroptimist International of Dixon ($500).
SUMMARY/DISCUSSION:
District 4 has identified groups for its non-county contribution allocation that are local non-profits or organizations that enrich Solano County either through educational programs or community support.
Dixon Historical Society and Museum ($1,000)
The Dixon Historical Society and Museum works to protect, preserve, and promote the history of Dixon along with its pioneering families through exhibits, lectures, and events as well as research, publications, and educational activities.
Vacaville Heritage Council ($1,500)
The Vacaville Heritage Council, established in 1969, is a non-profit historical archives and research organization specializing in local Solano County History. Staffed by volunteers, the Vacaville Heritage Council preserves information about Vacaville’s history (historic documents, maps, and photographs).
Winters Historical Society ($500)
The Winters Historical Society provides historical context about the city for residents and visitors. Winters Historical Society is creating exhibits to include the interactive and progressive collaboration of residents, businesses, and local organizations along with several exhibit venues.
Peña Adobe Historical Society ($1,100)
The Peña Adobe Historical Society preserves the history of the Peña Adobe and provides educational and cultural services to the community and preserves, restores, and operates the historic Peña Adobe home, California Historical Landmark #534.
Solano-Napa Habitat for Humanity ($1,500)
The Solano-Napa Habitat for Humanity brings people together to build reliable, affordable homes and make much needed repairs to existing homes in the community. Solano-Napa Habitat for Humanity empowers families by providing a safe place to live and thrive.
Soroptimist International of Vacaville ($500)
The Soroptimist International of Vacaville, is a non-profit organization that provides charitable contributions (grants and scholarships) to support its women’s educational empowerment programs.
Soroptimist International of Dixon ($500)
The Soroptimist International of Dixon has years of experience working with women and girls, teaching them that education can open doors in the future. Through education, women and girls are able to make and have the power to choose and make better decisions not only for themselves but their family as well.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000; $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a non-profit organization as long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the County to inspect and/or audit the purchase or the contractor’s performance, the facility, or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The cost associated with preparing the agenda item is nominal and absorbed by the Department's FY2024/25 Working Budget. The cost of the contributions is included in the District 4 FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION