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Authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including Winters Elder Day Council ($500) and A Hand Up ($1,500)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that the Board of Supervisors authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including Winters Elder Day ($500) and A Hand Up ($1,500).
SUMMARY/DISCUSSION:
The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support, including:
Winter’s Elder Day Council - $500
A 501 c 3 nonprofit in the City of Winters representing our older and elder adult population residing in and around the City of Winters, Solano and Yolo county residents. WEDC holds annual events to celebrate and educate our seniors, including workshops and seminars on topics ranging from fall prevention to housing. Though located in the City of Winters, this donation would target Solano County residents.
A Hand Up - $1,500
A Hand Up provides access to food, hygiene products and services, medical care, and mental health services to homeless people in Solano County. A Hand Up Fund is a component fund of the Solano Community Foundation (SCF), a qualified 501(c)(3) tax-exempt organization. Tax Exempt ID# 68-0354961. Contributions to the A Hand Up Fund can be made at any time. Checks must be made payable to Solano Community Foundation-A Hand Up for deposit to the Fund. Checks may be mailed to Solano Community Foundation, 744 Empire Street, Suite 240, Fairfield, CA 94533
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs.
1. Each supervisor must submit the proposed expenditure to County Counsel and the Auditor-Controller for initial review.
2. The Board must approve the expenditure by a majority vote.
3. The Board must determine that the expenditure is for a public purpose.
4. The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5. To ensure accountability, all expenditures are subject to periodic audit by the Auditor-Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures for the $2,000 contribution are included in the Department’s FY2024/25 Working Budget. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION