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Authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including Friends of the Solano Commission for Women and Girls ($600) and Solano Marine Corps Detachment #1486 ($1,400)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that the Board of Supervisors authorize the County’s contribution of $2,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including Friends of the Solano Commission for Women and Girls ($600) and Solano Marine Corps Detachment #1486 ($1,400)
SUMMARY/DISCUSSION:
Justification:
The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support, including:
Friends of the Solano Commission for Women and Girls - $600
Work to improve the economic status, health and social welfare, and overall quality of life for women and girls in Solano County. The commission is an advisory body to the Solano County Board of Supervisors that was established in April 2018. One of the first accomplishments of the Commission was the completed study and development of the Status Report for Women and Girls in Solano County. The report has been used to develop strategic priorities and as guidance in the activities of the Commission moving forward. This donation will help to fund the Commission’s core programs and projects that benefit underserved women, girls, and families in Solano County.
Solano Marine Corps League Charles Bud Hallam Detachment #1486 - $1,400
The mission of the Marine Corps League is to promote the interest and to preserve traditions of the United States Marine Corps; strengthen the fraternity of Marines and their families; serve Marines and FMF Navy Personnel who wear or who have worn the Eagle, Globe and Anchor; and foster the ideals of Americanism and patriotic volunteerism. These funds will be used to assist with setting up this newly formed detachment.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs.
The Guidelines are as follows:
1. Each supervisor must submit the proposed expenditure to County Counsel and the Auditor-Controller for initial review.
2. The Board must approve the expenditure by a majority vote.
3. The Board must determine that the expenditure is for a public purpose.
4. The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5. To ensure accountability, all expenditures are subject to periodic audit by the Auditor-Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures for the $2,000 contribution are included in the Department’s FY2024/25 Working Budget. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION