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Authorize the County’s contribution of $1,500 from the General Fund contribution allocated to District 5 to benefit the following organizations, including the Sudie M. Smith Foundation Inc. ($500), and Scouting America ($1,000)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board of Supervisors authorize the County’s contribution of $1,500 from the General Fund contribution allocated to District 5 to benefit the following organizations, including the Sudie M. Smith Foundation, Inc. ($500) and Scouting America ($1,000).
SUMMARY/DISCUSSION:
District 5 has identified two (2) local non-profit organizations for which to contribute its non-county contribution allocation, including:
Sudie M. Smith Foundation, Inc. ($500)
The mission of the Sudie M. Smith Foundation, Inc. is to provide charitable assistance and educational enrichment opportunities for students pursuing careers in healthcare and medicine. Since 1997, the Smith family has honored Sudie M. Smith's legacy by awarding a memorial scholarship through the Assist-A-Grad Scholarship Program to an Armijo High School student pursuing a healthcare-related career. In 2017, the family established the Sudie M. Smith Foundation, Inc. to continue and expand those scholarship opportunities.
Sudie M. Smith moved to Solano County with her family in 1962 and dedicated her life to serving others. A mother of eight, she was deeply involved in her community, known for her generosity and hospitality, and retired after 24 years of service with the Fairfield-Suisun Unified School District. Her commitment to the health, well-being, and success of those around her left a lasting impact. The foundation and scholarship established in her memory continue to honor her legacy by helping the next generation of healthcare professionals pursue their educational goals.
Scouting America ($1,000)
The mission of Scouting America is to prepare young people to make ethical and moral choices throughout their lives by instilling the values embodied in the Scout Oath and Scout Law. Through outdoor adventures, leadership development, community service, and educational programming, Scouting equips youth with the skills and confidence needed to become responsible, engaged citizens.
The true annual cost of delivering Scouting in the Golden Empire Council is approximately $450 per youth. Despite this investment, Scouting remains one of the most cost-effective and impactful youth development programs available, providing young people and their families with opportunities to learn, lead, serve, and grow together.
Through the generosity of supporters, Scouting America is able to provide opportunities for vulnerable and underserved youth to participate in Scouting, ensuring that financial barriers do not prevent them from experiencing the leadership development, character-building, outdoor adventure, and sense of belonging that the program offers.
Every contribution to the Friends of Scouting campaign helps ensure that all youth have access to safe, high-quality programs, trained leaders, camps, and life-changing experiences. Together, we are investing in stronger youth, stronger families, and stronger communities.
Guidelines for Grant Funding Requests:
During the FY2026/27 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a. If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b. If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures totaling $1,500 in contributions from District 5 are included in the Department’s FY2026/27 Working Budget. The cost associated with preparing the agenda item are nominal and absorbed by the Department's FY2026/27 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION