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Approve 15 Napa/Solano Area Agency on Aging service contracts for a total of $3,964,962 for the period of July 1, 2025 through June 30, 2026 to provide services to older adults; Delegate authority to the County Administrator to execute the 15 service contracts and any subsequent amendments, with County Counsel concurrence, up to an aggregate fiscal year amount of $74,999 for each contract; and Delegate authority to the County Administrator on behalf of the Department of Health and Social Services to authorize grant submissions for Napa/Solano Area Agency on Aging equal to or above $75,000 and the Director of Health and Social Services for grant submissions under $75,000 to secure funding to maintain existing programs and projects
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Published Notice Required? Yes ___ No _X _
Public Hearing Required? Yes ___ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Health and Social Services (H&SS) recommends that the Board of Supervisors:
1. Approve 15 Napa/Solano Area Agency on Aging service contracts totaling $3,964,962 for the period of July 1, 2025 through June 30, 2026 to provide services to older adults in Napa and Solano Counties;
2. Delegate authority to the County Administrator to execute the 15 service contracts and any subsequent amendments, with County Counsel concurrence, up to an aggregate fiscal year amount of $74,999 for each contract; and
3. Delegate authority to the County Administrator on behalf of the Department of Health and Social Services (H&SS) to authorize grant submissions for Napa/Solano Area Agency on Aging equal to or above $75,000 and the Director of H&SS for grant submissions under $75,000 to secure funding to maintain existing programs and projects.
SUMMARY:
Authorization is requested for the delegated authority to the County Administrator to execute 15 service contracts utilizing funds awarded by the California Department of Aging for the period of July 1, 2025, through June 30, 2026. The list of the 15 service contracts can be found in Attachment A.
FINANCIAL IMPACT:
The 15 contracts are funded with federal and State funds awarded by the California Department of Aging to the Napa/Solano Area Agency on Aging in FY2025/26. The cost of preparing this agenda item is nominal and is included in the department’s FY2024/25 Working Budget. There is no additional impact on the County General Fund.
DISCUSSION:
The Napa/Solano Area Agency on Aging is responsible for the distribution of funds received from the California Department of Aging for Planning and Service Area 28 Older Americans Act services. The Board is being asked to authorize the County Administrator to execute contracts for the following service providers for the period of July 1, 2025 to June 30, 2026:
Collabria Care - $73,893: to provide respite services to senior unpaid caregivers in Napa County.
Community Action of Napa Valley - $538,714; to provide home-delivered and congregate meals to seniors living in Napa County.
Community Action of Napa Valley - $169,651: to provide home-delivered meals to seniors living in Napa County.
Empowered Aging - $259,490: to provide Ombudsman services in Solano County.
Faith in Action - $70,000: to provide volunteer rides to medical appointments to seniors living in Solano County.
Independent Living Resources of Solano and Contra Costa Counties - $95,000: to provide information, assistance, and case management services in Solano County.
Independent Living Resources of Solano and Contra Costa Counties - $88,899 to provide emergency support in Napa and Solano Counties.
Independent Living Resources of Solano and Contra Costa Counties - $200,000: to provide Aging and Disability Resource services in Solano County.
Innovative Health Solutions - $494,049: to provide congregate meals to seniors living in Solano County.
Legal Services of Northern California - $89,160: to provide free legal aid services to Napa and Solano Counties’ seniors.
Meals on Wheels Solano County - $465,269: to provide home-delivered meals (funded with Modernizing Older Americans Act revenue) to seniors in Solano County.
Meals on Wheels Solano County - $983,379: to provide home-delivered meals (funded with Title IIIC-2 revenue) to seniors in Solano County.
Molly’s Angels of Napa Valley - $132,000: to provide transportation to homebound seniors living in Napa County and friendly calling to homebound seniors living in Napa and Solano Counties.
Molly’s Angels of Napa Valley - $160,767: to provide Ombudsman services in Napa County.
North Coast Opportunities - $144,691: to provide case management, respite care and information, and access to family caregivers serving Solano County.
These contracts contain language specific to the services provided in accordance with California Department of Aging requirements, including service delivery, units of service, and unduplicated client totals. Data are reported monthly to the Napa/Solano Area Agency on Aging. During the contract period, each service provider will undergo a program and fiscal review by Napa/Solano Area Agency on Aging staff. Findings will be provided to the Napa/Solano Area Agency on Aging Advisory Council, Napa/Solano Area Agency on Aging Oversight Board, and the Board of Supervisors for both Napa and Solano Counties.
ALTERNATIVES:
The Board may choose not to approve these 15 contracts that provide services to older adults. This is not recommended because these contracts offer vital services and activities to older adults in Solano and Napa Counties.
OTHER AGENCY INVOLVEMENT:
Napa/Solano Area Agency on Aging staff, Napa/Solano Area Agency on Aging Oversight Board, Napa/Solano Area Agency on Aging Advisory Council, Napa County, and Solano County Counsel were involved in the development of this agenda item and the contracts with the vendors.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION