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Approve a first contract amendment for $112,632 with Neighborly Pest Management, Inc. for a total contract amount of $543,664 for the period of June 30, 2025 through June 30, 2026 for ongoing invasive pest eradication services; Delegate authority to the County Administrator to execute the contract and amendments within budgeted appropriations
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Agriculture Department recommends that the Board of Supervisors:
1. Approve a first contract amendment for $112,632 with Neighborly Pest Management, Inc. for a total contract amount of $543,664 for the period of June 30, 2025 through June 30, 2026 for ongoing invasive pest eradication services; and
2. Delegate authority to the County Administrator to execute the contract and amendments within budgeted appropriations.
SUMMARY/ DISCUSSION:
In November 2023, the California Department of Agriculture (CDFA) extended a proclamation of emergency project through November 2025 for eradication of the glassy-winged sharpshooter (GWSS) in Vacaville. The Agriculture Department anticipates the proclamation will be renewed through 2026 to ensure complete eradication of GWSS. On May 8, 2024, Neighborly Pest Management, Inc. was determined the best-evaluated bidder for GWSS emergency eradication pest control services as a result of a request for proposal process. On June 25, 2024, the Board of Supervisors approved a $431,032 contract with Neighborly Pest Management for the period of July 1, 2024 through June 30, 2025. A first contract amendment of $112,632 is required to continue ongoing pest control services with Neighborly Pest Management Inc. through June 30, 2026, bringing the total contract amount to $543,664.
GWSS pest control eradication service costs will be offset by funding provided by CDFA through a FY2025/26 cooperative agreement with the County. The FY2025/26 cooperative agreement is currently pending approval within CDFA. In the interim, CDFA issued the Agriculture Department a letter of intent to fund the eradication project in FY2025/26 (Attachment A). Emergency project pest control business expenditures and revenue reimbursement from the CDFA cooperative agreement were included in the FY2025/26 Recommended Budget.
FINANCIAL IMPACT:
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to not approve the first contract amendment; however, this alternative is not recommended as it would result in a delayed response of pest control treatments for the GWSS emergency eradication project in Vacaville as the current pest control services contract for the project expires June 30, 2025.
OTHER AGENCY INVOLVEMENT:
The California Department of Agriculture.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION