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Conduct a public hearing to review and consider adopting the updated Solano County 5-Year Capital Facilities Improvement Plan for Fiscal Years 2018/19 through 2022/23
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Published Notice Required? Yes _X__ No _ _
Public Hearing Required? Yes _X__ No _ _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors conduct a public hearing to review and consider adopting the updated Solano County 5-Year Capital Facilities Improvement Plan for Fiscal Years 2018/19 through 2022/23.
SUMMARY:
In accordance with Section 66002 of the California Government Code, the 5-year Capital Facilities Improvement Plan (CFIP) has been updated for 2018/19 through 2022/23 (Attachment A). A hardcopy of the CFIP is also on file with the Clerk of the Board. The CFIP is being presented in advance of the FY2019/20 Budget Hearings to allow Board input prior to finalizing the CFIP funding request for the upcoming fiscal year. A preliminary budget summary for the recommended capital projects in FY2019/20 is included in Attachment B.
FINANCIAL IMPACT:
The General Services Department capital projects budget recommendation for FY2019/20 will include requested funding in the amount of $3,678,000 from the Capital Renewal Reserve Fund, $500,000 from the Criminal Justice Temporary Construction Fund, and $2,677,000 from the Accumulated Capital Outlay Fund. Funding for the recommended capital improvement projects will be presented to the Board for approval during the FY2019/20 Budget Hearings. An additional $120,000 will be requested to support other Department funded capital projects. The total FY2019/20 capital project budget recommendation is $6,975,000.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2018/19 Adopted Budget.
DISCUSSION:
The CFIP is essentially a planning document that is used as the basis to report project progress and to establish project priorities and develop estimated costs, annual budget requests, and financing plans for improvements to County facilities over a five year period. The CFIP is also used as a resource document to prepare the annual update for the County’s Public Facilities Fees. The updated CFIP does not include projects administered by the Resource Management Department/Public Works, the Nut Tree Airport, Parks (except Lake Solano Nature Center) and the County Fairgrounds in Vallejo since these projects are reported separately to the Board.
The CFIP identifies planned facility renewal, renovation, new construction, and major maintenance over a five year period and provides a practical and qualified framework to assist the Board in making well-informed decisions for investing County funds to preserve the quality and value of the County’s real estate assets. In developing the CFIP, General Services Department works with Departments and the County Administrator’s Office to validate future County operational needs related to building space requirements and potential changes in service delivery models. In addition, the cost of facilities operations and maintenance is evaluated to determine replacement and renewal cycles for major building systems.
The CFIP is updated annually and was last presented to the Board in May 2018. The CFIP projects that have been completed since the last update, CFIP projects to be completed by June 2019, CFIP projects currently in progress that will carry over into the FY2019/20, and new projects that have been added to the updated CFIP are included in Attachment C.
Review and adoption of the updated CFIP does not commit the Board to funding specific projects and is exempt from the California Environmental Quality Act (CEQA). Individual projects in the CFIP that have not been previously approved by the Board are presented for consideration through the annual budget process or on an individual basis as necessary. CEQA review of individual projects in the CFIP will be conducted, if required, before each project is authorized to proceed with construction.
ALTERNATIVES:
The Board may choose not to adopt the updated CFIP. This is not recommended because an approved CFIP validates and confirms the prioritization of proposed County capital investments. The Board may direct staff to make changes to the CFIP, and/or direct staff to return at a later date for approval of a revised CFIP.
OTHER AGENCY INVOLVEMENT:
The projects included in the updated CFIP were prepared and developed with input from County Departments and reviewed by the County Administrator’s Office.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION