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Authorize the County’s contribution of $5,000 from the General Fund contribution allocated to District 2 to benefit Benicia Unified School District ($1,400), Fairfield-Suisun Unified School District ($850), Vallejo City Unified School District ($750), Benicia Panthers Band Boosters ($500), Rodriguez High School Music Boosters ($500), Benicia Community Action Council ($500) and Solano Winds ($500)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Monica Brown requests that the Board of Supervisors authorize the County’s contribution of $5,000 from the General Fund contribution allocated to District 2 to benefit as follows: $1,400 to Benicia Unified School District (with $200 each to Matthew Turner & Joe Henderson Elementary and $1,000 to Robert Semple for teacher supplies), $850 to Fairfield-Suisun Unified School District ($200 each to Nelda Mundy Elementary, Oakbrook Elementary, Cordelia Hills Elementary, and $250 to Chrystal Middle School for the band), $750 to Vallejo City Unified School District ($250 to Franklin Middle School for school supplies and $500 to the Hogan Middle School Wrestling team), $500 to the Benicia Panthers Band Boosters, $500 to Rodriguez High School Music Boosters, $500 to the Benicia Community Action Council and $500 to Solano Winds.
SUMMARY/DISCUSSION:
Justification:
The requested funds will be used to benefit students and teachers in the county as well as community organizations. The money going directly to the schools is to be used by the teachers at the identified school sites for supplies, except for Hogan Middle School where the money will go to the wrestling program and Chrystal Middle School where the money will go to the band program. For the Benicia Panthers and the Rodriguez Boosters, those entities are 501© 3 non-profit entities to benefit music programs at Benicia High and Rodriguez High respectively. The Benicia Community Action Council is a 501(c)(3) non-profit that provides support to those in need in Benicia. The Solano Winds is a 501(c)(3) non-profit organization that provides performances of concerts in Solano County.
Guidelines for Grant Funding Requests:
During the 2018/2019 Budget Hearings, the Board appropriated $25,000, $5,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
This expenditure is included in the District 2 FY 2018/2019 Adopted Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure. However, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Auditor-Controller’s Office and County Counsel.