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Approve the Notice of Completion for the installation of conduit for AT&T telecommunications and data lines from Cordelia Road to the County facilities located at 2543 Cordelia Road in Fairfield constructed by Gregory Equipment, Inc. of Redding; and Authorize the Clerk of the Board to record the executed Notice of Completion
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve the Notice of Completion (Attachment A) for the installation of conduit for AT&T telecommunications and data lines from Cordelia Road to the County facilities located at 2543 Cordelia Road in Fairfield constructed by Gregory Equipment, Inc. of Redding; and
2. Authorize the Clerk of the Board to record the executed Notice of Completion.
SUMMARY:
On May 24, 2016, the Board awarded a construction contract to Gregory Equipment, Inc. to install conduit for future AT&T telecommunications and data lines to be installed separately by AT&T from Cordelia Road to the County facilities located at 2543 Cordelia Road in Fairfield (Project). During the course of the construction, the quality of work satisfied the requirements of the construction documents and has been deemed code compliant. Installation of telecommunication and data lines are underway by AT&T and connectivity is expected to be complete by late October/early November 2016. General Services is requesting that the Board approve the Notice of Completion for the project and authorize the Clerk of the Board to record the document in order to release funds held by the County.
FINANCIAL IMPACT:
Funds for the project are budgeted in the Accumulated Capital Outlay Fund (Budget Unit 1720). The installation of AT&T telecommunications and data lines will provide the Department of Agriculture and Department of General Services with efficient communication and data connections to the County’s network. The conduit installation is budgeted at $154,199. The total amount of construction expenses associated with Gregory Equipment, Inc.’s contract is $128,000. The total project costs, including fees and project management, are $154,199. The Project budget and expenses are summarized in Attachment B.
DISCUSSION:
The Project installed conduit for AT&T telecommunications and data lines from Cordelia Road to the county facilities located at 2543 Cordelia Road to provide the Department of Agriculture and Department of General Services with efficient communication and data connections to the County’s network. During the construction, there was no contract change order issued to Gregory Equipment, Inc. The final construction contract is $128,000.
ALTERNATIVES:
The Board could choose not to execute and record the Notice of Completion. This action is not recommended since Gregory Equipment, Inc. has successfully fulfilled the basic and conditions of the contract. Failure to adopt the Notice of Completion will prevent release of retention funds and payments to the General Contractor, which could result in adverse claims.
OTHER AGENCY INVOLVEMENT:
AT&T has inspected and approved the installed conduit. The Department of Information Technology is working with AT&T to pull fiber cable through the conduit and make final connections.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION