title
Authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 5 to benefit Together Everyone Achieves More (TEAM) Hope in providing sponsorship funds for the Suisun Downtown Historic Waterfront’s 3rd Annual Cinco de Mayo Festival
body
Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board authorize the County’s contributions of $1,000 from the General Fund contribution allocated to District 5 to benefit Together Everyone Achieves More (TEAM) Hope in providing sponsorship funds for the Suisun Downtown Historic Waterfront’s 3rd Annual Cinco de Mayo Festival.
SUMMARY/DISCUSSION:
TEAM Hope ($1,000)
After successful events the last two years, Suisun City is bringing back its popular Cinco De Mayo Festival in 2025. The third annual event will be held on the Suisun City Historic Waterfront and is a collaborative effort and a great way to draw the community together in a multicultural celebration. This year’s event will be centered around live entertainment, vendors and craft booths, non-profit and community information booths, and a custom car, truck, and motorcycle show. Local businesses and restaurants will also be showcased. Everyone is invited to join in the fun and come out and enjoy and celebrate other cultures in the community.
The mission of T.E.A.M. Hope is to put on or co-sponsor community projects and events that benefit Children, Veteran Community Events and Giving. These funds will be used as sponsorship funds for the Suisun Downtown Historic Waterfront’s 3rd Annual Cinco de Mayo Festival. The festival is a vibrant celebration of Mexican culture and heritage. This festive occasion is a mosaic of history, cuisine, and community, bringing together people of all backgrounds to honor the spirit of Mexico and to showcase the richness of Mexican culture throughout Solano County. Cinco de Mayo is held on May 5 each year and celebrates Mexico’s victory over the Second French Empire at the Battle of Puebla in 1862, led by General Ignacio Zaragoza.
Guidelines for Grant Funding Requests:
During the 2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to County Counsel and the Auditor-Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor-Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditure totaling $1,000 from District 5 is included in the Department’s respective FY2024/25 Working Budget. The costs associated with preparing the agenda item are nominal and absorbed by the FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION