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Approve a contract with Eide Bailly, LLP for $505,110 for audit services for fiscal years ended June 30, 2026, 2027, and 2028 with an option to extend for an additional two years; and Authorize the County Administrator to execute the contract and any subsequent amendments, with County Counsel concurrence, up to an aggregate of $74,999
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Auditor-Controller’s Office recommends that the Board of Supervisors approve a contract with Eide Bailly, LLP for $505,110 for audit services for the fiscal years ended June 30, 2026, 2027, and 2028 with an option to extend for an additional two years, for a total contract term of no more than five years; and authorize the County Administrator to execute the contract and any subsequent amendments, with County Counsel concurrence, up to an aggregate of $74,999.
SUMMARY:
The Auditor-Controller is requesting approval for a new contract with Eide Bailly, LLP to audit the County’s Annual Comprehensive Financial Report (ACFR), Single Audit Report, Report on Applying Agreed-Upon Procedures, and Treasury’s Schedule of Assets, for the fiscal years ended June 30, 2026, 2027, and 2028.
The County reserves the right to extend this contract for an additional two years, provided that the County notifies Eide Bailly, LLP in writing of its intention to do so at least ninety days prior to the contract expiration date.
FINANCIAL IMPACT:
The proposed all-inclusive fee for audit services will not exceed $168,370 for the fiscal year ended June 30, 2026, and each fiscal year thereafter, for a total contract amount of $505,110 for three years, and a maximum of $841,850 for a total of five years. The annual cost for the audit services will be included in the Auditor-Controller’s budget.
DISCUSSION:
On June 30, 2025, the County will complete a five-year contract with Eide Bailly, LLP, for audit services for the fiscal years ended June 30, 2021 through June 30, 2025 (for audit periods ended June 30, 2020 through June 30, 2024).
In December 2024, the County worked with General Services’ Purchasing Division to issue a Request for Proposal (RFP) for audit services and received proposals from six independent Certified Public Accounting firms. The Auditor-Controller enlisted the services of an Evaluation Committee to review the proposals. The Evaluation Committee, consisting of representatives from the County Administrator, Treasurer-Tax Collector-County Clerk, Health and Social Services, First 5 Solano, and Workforce Development Board reviewed each proposal independently and applied the defined technical criteria.
The defined technical criteria included comprehensiveness of the audit plan, experience in auditing similar entities and types of audits performed and qualifications of staff, size and structure of the firm. In addition, General Services’ Purchasing Division evaluated the cost proposals of each firm and scored the proposals for both cost and technical criteria to determine the total evaluation score. Eide Bailly, LLP, received the highest evaluation score from the Evaluation Committee and is recommended to perform the following audit services of the County:
Audit Services include:
• Annual Comprehensive Annual Financial Report (ACFR).
• Management Discussion and Analysis.
• Required Supplementary Information.
• Combining and individual fund statements and schedules.
• Schedule of Expenditures and Federal Awards (Single Audit).
• Agreed-Upon Procedures - Gann Appropriations Limit.
• Treasury’s Schedule of Assets.
ALTERNATIVES:
The Board may choose not to award the contract for audit services to Eide Bailly, LLP; however, this is not recommended since Eide Bailly, LLP, is recommended by the Evaluation Committee based on their qualifications and experience serving other governments similar in size to Solano County.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller’s Office worked with General Services and the Evaluation Committee during the RFP process and discussed the recommendation with County Counsel and the County Administrator. All parties agree with the recommendation. County Counsel has also reviewed the contract to ensure it meets all of the legal and contractual requirements.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION