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Authorize the County’s contribution of $2,750 from the General Fund contribution allocated to District 5 to benefit the Solano County Fair Association’s youth livestock awards program
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board of Supervisors authorize the County’s contribution of $2,750 from the General Fund contribution allocated to District 5 to benefit the Solano County Fair Association’s youth livestock awards program.
SUMMARY/DISCUSSION:
The Solano County Fair Association (SCFA) was established in 1946 to produce the annual Solano County Fair and manage the year-round operations of the Solano County Fairgrounds & Event Center. Since then, the SCFA has been providing educational, cultural, artistic, commercial, and recreational programs to the residents of Solano County for more than 75 years. This year’s fair promises “Fun for the Whole Herd” and is happening Thursday, June 12 through Sunday, June 15, 2025, at the Vallejo Fairgrounds. Among the wonderful variety of activities available in this year’s schedule is the Junior Livestock program.
The Fair’s Junior Livestock program offers area youth the opportunity for hands-on learning during the many months of dedicated work with their chosen animal. The fair is the culmination of that work as the youth involved exhibit the livestock they have been raising. The Youth Awards program with its coveted buckles, banners, and gilts, is a wonderful way to recognize and reward the fair’s youth exhibitors for their commitment to not only their livestock project, but also to the agricultural heritage of Solano County.
This donation will fund all the youth livestock awards at this year’s Solano County Fair.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to audits by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation, and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
This total expenditure of $2,750 from District 5 is included in the FY2024/25 Working Budget. The cost associated with preparing the agenda item is nominal and absorbed by the Department's FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize these expenditures; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION