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Approve the Probation Departments Master List of 16 contracts and contract amendments for a total of $5,590,508 effective July 1, 2026; Delegate authority to the County Administrator to execute contracts and amendments, including any subsequent amendments, with concurrence from County Counsel, up to an annual aggregate of $74,999 per individual contract; Authorize the Chief Probation Officer to execute any subsequent amendments which are administrative or technical in nature and have no fiscal impact; and Delegate authority to the County Administrator to authorize grant submissions in excess of $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects
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Published Notice Required? Yes _____ No __X___
Public Hearing Required? Yes _____ No __X___
DEPARTMENTAL RECOMMENDATION:
The Chief Probation Officer recommends the Board of Supervisors:
1. Approve the Probation Departments Master List of 16 contracts and contract amendments for a total of $5,590,508 effective July 1, 2026 (Attachment A);
2. Delegate authority to the County Administrator to execute contracts and amendments, including any subsequent amendments, with concurrence from County Counsel, up to an annual aggregate of $74,999 per individual contract;
3. Authorize the Chief Probation Officer to execute any subsequent amendments which are administrative or technical in nature and have no fiscal impact; and
4. Delegate authority to the County Administrator to authorize grant submissions in excess of $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects.
SUMMARY:
The Probation Department submits a master list of annual contracts and amendments, which are delineated in Attachment A and in the Discussion section herein, represent routine department services that exceed $74,999 annual compensation requiring Board approval to continue in accordance with the County Purchasing and Contracting Policy Manual. The total amount for FY2026/27 is $5,590,508 in expenditures with a combined contract maximum amount of $27,684,494.
FINANCIAL IMPACT:
The contracts and amendments totaling $5,590,508 are funded with a combination of $3,807,612 in State and Federal funds and $1,782,896 in County General funds. The Probation Department’s FY2026/27 Recommended Budget includes sufficient appropriations to cover the anticipated contract costs. The County’s Standard Contract allows for the County to terminate or amend a contract if funding becomes unavailable during the term of the contract.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2025/26 Working Budget.
DISCUSSION:
The 16 contracts and contract amendments are needed to support youth correctional and probation operations. Two of the contracts are brand new contractors/vendors; however, they provide for continuation of existing services. The new contracts with existing contractors/vendors contain no significant changes from the prior contracts for services and provide for the continuation of existing services. The contract amendments contain no significant changes from their respective contracts. The amendments extend the current respective contracts for up to one additional year, increase the total compensation to reflect FY2026/27 projected expenditures, and, where applicable, include a FY2026/27 program budget.
Below is a brief description of some of the most significant contracts. The full details and links to all the contracts can be found in Attachment A, B, and C.
Aramark Correctional Services: As a result of a Request for Proposal (RFP) issued by the department in November 2021, Aramark Correctional Services was selected as the best-evaluated proposer to provide food service management and oversight to the JDF. Aramark prepares meals using on-site cook-serve food management services. They provide one on-site manager to coordinate and manage all aspects of food service operations, as well as on-site food service staff. This mandated service is necessary to provide nutritious, basic meals to youth in detention. The current contract expires on June 30, 2026. The recommended amendment (Third Amendment) increases the contract’s total compensation and provides for a one-year extension of services through June 30, 2027.
California Forensic Medical Group - Medical Services: As the result of a Request for Proposal (RFP) awarded by the Solano County Sheriff’s Office, the Department entered into an agreement with the California Forensic Medical Group (CFMG) effective on July 1, 2021, to provide on-site medical services to youth placed at the JDF. CFMG is responsible to provide youth with mandated primary medical care, address acute symptoms and/or conditions, and avoid preventable deterioration of health while in confinement under the applicable provisions of the California Code of Regulations, Title 15, Health Services and adheres to all policies and regulations. The current contract expires on June 30, 2026. The recommended amendment (Sixth Amendment) increases the contract’s total compensation and provides for a one-year extension of services through June 30, 2027.
Health Management Associates (HMA): The California Department of Health Care Services (DHCS) launched the CalAIM initiative in January 2022, including the Section 1115 Justice-Involved (JI) Reentry Waiver approved on January 26, 2023. This waiver allows eligible incarcerated individuals to receive pre-release Medi-Cal enrollment, behavioral health services, and enhanced care management to support successful community reintegration. The Solano County Probation Department has been working with Health Management Associates (HMA) to support planning and implementation efforts related to the CalAIM Justice-Involved Initiative. Most recently, the Department was awarded the Providing Access and Transforming Health - Justice-Involved (PATH-JI) Round 4 grant to continue implementation activities and operational readiness efforts. As the Department prepares for the CalAIM Justice-Involved Initiative go-live date of October 1, 2026, continued technical assistance and implementation support from HMA remain critical to ensure compliance with State requirements and successful program implementation. HMA has provided expertise in workflow development, cross-agency coordination, Medi-Cal transformation, and health system integration, and will continue assisting the County in operationalizing the Justice-Involved Initiative and supporting long-term program sustainability. The current contract expires on November 1, 2026. The recommended amendment (First Amendment) increases the contract’s total compensation and provides for a seven-month extension of services through June 30, 2027.
Solano County Office of Education - Education Support, Career-Planning & Tutoring
To offer youth at JDF and in the community a higher level of educational support, SCOE provides a certificated teacher who offers one-on-one tutoring, homework assistance, and high school and college guidance counseling. Youth under supervision historically struggle to keep up in school and the Department recognizes the need to intensify services. Historically, a community-based organization has provided limited tutoring services. By expanding the program, the Department increased the level of support provided to youth who are struggling with their formal education. The certificated teacher provides services both at the JDF and at the Youth Achievement Center (YAC). The recommended twelve-month contract provides services from July 1, 2026, through June 30, 2027.
Solano County Office of Education - Mental Health Focused Program
The Solano County Office of Education (SCOE) facilitates ongoing therapeutic group sessions focused on trauma and mental health well-being provided by a behavioral health clinician who provides weekly one-on-one individualized counseling sessions with youth at the JDF. The clinician utilizes an incentivized approach in collaboration with JDF to engage youth and provide training to JDF staff on relevant topics that best serve and support at-risk youth. This service provides more intensive opportunities to engage youth in a scheduled weekly individualized session and allows for collaboration with ongoing training to JDF staff on best practices when dealing with youth that exhibit mental health needs. On February 7, 2023, the parties amended the contract (First Amendment) to increase compensation. On July 1, 2023, the parties amended the contract (Second Amendment) to extend the term and increase compensation. On July 1, 2024, the parties amended the contract (Third Amendment) to extend the term and increase compensation. On July 1, 2025, the parties amended the contract (Fourth Amendment) to extend the term and increase compensation. The current contract expires on June 30, 2026. The recommended amendment (Fifth Amendment) increases the contract’s total compensation and provides for a twelve-month extension of services through June 30, 2027.
Below is a brief description of the two new contractors. The full details and links to the contracts can be found in Attachment A, B, and C.
Bay Area Community Resources (BACR): Bay Area Community Resources (BACR) is recommended to operate and manage the Solano THRIVE Center (THRIVE) in Fairfield due to its extensive experience providing community-based youth and family services, behavioral health support, educational enrichment, and trauma-informed programming throughout Northern California.
BACR has demonstrated the organizational capacity, infrastructure, and expertise necessary to coordinate and sustain a comprehensive, multigenerational “one-stop” community center model that aligns with the County’s vision for THRIVE. Their experience working collaboratively with schools, local government agencies, community-based organizations, and underserved populations positions BACR to effectively implement integrated services that address the educational, behavioral health, and basic needs of families and youth.
The Department determined that BACR’s service delivery model supports the mission of THRIVE by creating a welcoming, accessible, and culturally responsive environment where families can access services in a centralized location. BACR’s ability to provide programming during and outside of standard school hours, including summer and intersession periods, further supports continuity of care and engagement for youth and families.
Additionally, BACR’s experience in operating youth-centered and prevention-focused programs will assist the County in advancing early intervention strategies, strengthening family stability, improving access to supportive services, and fostering positive youth development outcomes within the community.
Approval of this agreement will allow the County to establish and operationalize the Solano THRIVE Center as a coordinated hub of services designed to support the long-term well-being of Solano County youth and families. The recommended one-year contract provides services from July 1, 2026 through June 30, 2027.
Medusind: Medusind is a healthcare revenue cycle management company that provides end-to-end medical and behavioral health billing solutions for healthcare organizations nationwide. The company has more than 20 years of experience supporting healthcare providers, community health centers, behavioral health organizations, and multi-specialty medical groups.
The proposed agreement with Medusind will support the Solano County Probation Department’s ongoing CalAIM Justice-Involved Initiative implementation efforts by improving reimbursement collection, reducing claim denials, enhancing compliance with healthcare billing requirements, and streamlining administrative processes related to medical and behavioral health services.
The agreement will also support the County’s ability to maximize eligible Medi-Cal reimbursement opportunities, improve claims processing efficiency, ensure compliance with evolving CalAIM billing and documentation requirements, and reduce administrative burdens associated with healthcare coding, encounter data submission, and reimbursement processes. The recommended one-year contract provides services from July 1, 2026, through June 30, 2027.
The remaining nine contract and contract amendment details can be found in Attachment A and C and are with the following vendors: Aldea (Substance Use Disorder Services); Alternative Restorative Communities XL Mentoring (JDF Mentoring Services); Catalis Courts (Software Support); Justice Benefits (Time Study Analysis); MILPA (Culturally relevant training for youth); Saki Cabera (Data Evaluator); SCRAM (Location & Sobriety Monitoring); Seneca (Mental Health Services); and Third Sector (Technical Assistance for THRIVE Center).
Delegation of Authority to Authorize Grant Submissions: The Probation Department regularly seeks State, federal, and private grants to support, maintain, and/or restore existing programs and services. In general, grant announcements are issued with short timelines for submission. Delegating authority to the County Administrator to approve the submission of grant applications over will allow for maximum flexibility in applying for additional funding, allow for timely grant submission, and help maintain client services. If the grant is awarded, the Probation Department will return to the Board for appropriation of any funding received.
ALTERNATIVES:
The Board of Supervisors could choose from the following alternatives:
1. Not approve some or all the contracts or amendments. This alternative is not recommended since non-approval by the Board will result in an interruption of vital and/or mandated services provided by the Department; and/or
2. To address some or all these contracts individually. This alternative is not recommended as these services are ongoing and routine in nature and are essentially unchanged from year to year. This alternative would require the Department to present individual board agenda items; and/or
3. Not authorize the Chief Probation Officer to approve and execute any future contract amendments. This alternative is not practical as it would require the Department to request Board approval for routine matters such as minor technical changes. Furthermore, over the last ten years, the Board has granted the Chief Probation Officer authority over these responsibilities.
4. Not to authorize the County Administrator to authorize grant submissions in excess of $75,000. This alternative is not recommended as it would delay the Department’s ability to apply for additional funding opportunities to maintain client services and supports and Department operations.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved all contracts and amendments included on this list for legal sufficiency.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION