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Authorize the County’s contribution of $4,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including the Dixon Historical Society and Museum ($500), Solano-Napa Habitat for Humanity ($1,000), Boy Scouts of America Troop 218 ($1,000), Dixon Women’s Improvement Club ($500), and the Vacaville People’s Forum ($1,000)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that the Board of Supervisors authorize the County’s contribution of $4,000 from the General Fund contribution allocated to District 4 to benefit the following organizations, including the Dixon Historical Society and Museum ($500), Solano-Napa Habitat for Humanity ($1,000), Boy Scouts of America Troop 218 ($1,000), Dixon Women’s Improvement Club ($500), and the Vacaville People’s Forum ($1,000).
SUMMARY/DISCUSSION:
The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support.
Dixon Historical Society and Museum ($500)
The Dixon Historical Society and Museum works to protect, preserve, and promote the history of Dixon along with its pioneering families through exhibits, lectures, and events as well as research, publications, and educational activities.
Solano-Napa Habitat for Humanity ($1000)
The Solano-Napa Habitat for Humanity brings people together to build decent, affordable homes and make critical repairs to existing homes in our community. Through this partnership, families are empowered by having a safe place to live and thrive. Their vision focuses on communities where all families have access to decent, affordable housing.
Boy Scouts of America Troop 218 ($1,000)
The mission of Scouting America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. This contribution will support local troop 218.
Dixon Women’s Improvement Club ($500)
The Dixon Women’s Improvement Club (DWIC) was established in 1899, founded by women who settled in Dixon interested in improving their community. DWIC has helped the community with disaster relief, senior projects, community literacy, scholarships, and well-baby clinics.
Vacaville People’s Forum ($1,000)
The mission of the Vacaville People’s Forum is to provide a forum for underrepresented voices in Vacaville by promoting dialogue and engagement with the greater community. Vision: We see a Vacaville where empathy and diversity are embraced, historical underrepresentation is acknowledged and addressed, and everyone has a seat at the table.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1. Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2. The Board must approve the expenditure by a majority vote.
3. The Board must determine that the expenditure is for a public purpose.
4. The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5. To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a. If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b. If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures totaling $4,000 in contributions from District 4 are included in the Department’s FY2024/25 Working Budget. The cost associated with preparing the agenda item are nominal and absorbed by the Department's FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION