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Approve the first amendment to extend the existing contract between the Workforce Development Board of Solano County and Racy Ming for regional training coordinator and regional organizer services to September 30, 2020 (total contract of $164,500); and Authorize the Executive Director of the Workforce Development Board to sign the contract
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Published Notice Required? Yes ___ No _X _
Public Hearing Required? Yes ___ No _X _
DEPARTMENTAL RECOMMENDATION:
The Workforce Development Board (WDB) of Solano County recommends that the Board of Supervisors:
1. Approve the first amendment to extend the existing contract between the Workforce Development Board of Solano County and Racy Ming for regional training coordinator and regional organizer services to September 30, 2020, for a total contract award of $164,500; and
2. Authorize the Executive Director of the Workforce Development Board to sign the contract.
SUMMARY:
On May 17, 2019 the WDB approved a contract amendment with Racy Ming to continue performing work as the Regional Training Coordinator and Regional Organizer, through the Regional Organizer/Regional Training Coordinator grant, for the North Bay Employment Connection (NBEC) which includes the WDB Solano, Sonoma and the Joint Powers Agency representing Napa, Lake, Marin and Mendocino. The current contract expired on March 31, 2019; however, this contract amendment provides for continued services through September 30, 2020.
Note this is a retroactive contract with a start date of April 1, 2019 through March 31, 2020.
FINANCIAL IMPACT:
The WDB’s 2018-19 and 2019-20 budgets will include the necessary funding to cover the cost of this contract renewal through funding from the California Workforce Development Board specifically for regional organization.
DISCUSSION:
The California Workforce Development Board has made multiple investments, over several years, in building the set of 14 local Regional Planning Units (RPUs) - as a network of aligned Workforce Development Boards, Americas Job Centers of California, and partnering entities. Regional collaboration and funding has been a consistent focus for the California Workforce Development Board over the past five years, and the state has encouraged regional areas to have both a regional organizer and a regional training coordinator.
The Regional Training and Coordinator work continues the ongoing regional coordination under within NBEC. This contract adds ability for the coordinator to attend state regional organizer meetings on the region’s behalf.
This is a retroactive contract to begin on April 1, 2019 through March 31, 2020. In late March 2019, NBEC was informed by the State of additional funds for the Regional Training Coordinator and Regional Organizer services with a start date of April 1st for these activities. Based on the timeline, the WDB was not able to include the contract on the March WDB Board meeting, resulting in a retroactive contract.
Procurement Method:
The NBEC member the Workforce Alliance of the North Bay (WANB) has an established listing of approved workforce development consultants/trainers. Such parties can be selected from this listing to perform contracted work in their selected area(s) of expertise. The Solano WDB, as grant administrator for the Regional Organizer/Regional Training Coordinator grant, is able to “piggyback” on the WANB procurement of this referenced listing to then directly select an approved consultant.
ALTERNATIVES:
The Supervisors could direct staff to issue a new procurement for solicitation for regional training and organizer services to see if new responses will be submitted. However, the Solano WDB alone cannot make alternative plans; any new approach would need to be presented and endorsed on a regional basis by the NBEC Steering Committee.
OTHER AGENCY INVOLVEMENT:
No other agency was involved.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION