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Approve the Notices of Completion for the Solano County Fairgrounds Grandstands, Stables and Site Demolition Project located at 900 Fairgrounds Drive, and for the demolition of the former Weights and Measures building at 540-560 Fairgrounds Drive in Vallejo by Central Valley Environmental, Inc. of Fresno; and Authorize the Clerk of the Board to record the executed Notices of Completion
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve the Notices of Completion for the Solano County Fairgrounds Grandstands, Stables and Site Demolition Project located at 900 Fairgrounds Drive, and for the demolition of the former Weights and Measures building at 540-560 Fairgrounds Drive in Vallejo by Central Valley Environmental, Inc. of Fresno; and
2. Authorize the Clerk of the Board to record the executed Notices of Completion.
SUMMARY:
On June 05, 2018, the Board awarded a construction contract to Central Valley Environmental, Inc. to abate and demolish various structures at the Solano County Fairgrounds (Project) and the former Weights & Measures Building. The Project properties are located at 900 Fairgrounds Drive and 540-560 Fairgrounds Drive, Vallejo, respectively. Over the course of the abatement, decommissioning and demolition, the quality of work satisfied the requirements of the construction documents and has been deemed code compliant. The Department of General Services is requesting that the Board approve the Notice of Completion for the Project and authorize the Clerk of the Board to record the document in order to release retention funds held by the County.
FINANCIAL IMPACT:
To take advantage of economies of scale and reduce costs of separate bid solicitations and contractor mobilizations, the project combined two separate projects with two different funding sources. In FY2017/18 the Board approved a construction contract to Central Valley Environmental, Inc., for $4,905,162 for work at 900 Fairgrounds Drive and 540-560 Fairgrounds Drive. Three change orders were issued yielding an overall credit of $252,765, the final construction contract expense was $4,652,397. Project expenses including design fees, permits, monitoring, project management, and other miscellaneous costs were $5,311,917. Remaining project funds will be returned to Fund Balance. The Project budget and expenses are summarized in Attachment C.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s budget.
DISCUSSION:
The Solano County Fairgrounds Grandstands, Stables and Site Demolition Project consisted of abatement and demolition of the Solano County Fairgrounds grandstands, golf pro-shop, jockey/racing office, jockey trailers, stables, restrooms, race track, television towers, race track railing and the decorative and chain link fencing. The scope of work also included removal of all building foundations to a depth of 4’-0” below finish grade, storm drain modifications, site regrading and relocation of an equipment fuel tank. The abatement and demolition of the former Weights & Measures building included site regrading for positive drainage and new chain link fencing. This abatement and demolition project is intended to make the sites more attractive to potential developers of the future Solano 360 Project.
ALTERNATIVES:
The Board could choose not to execute and record the Notices of Completion. This action is not recommended since Central Valley Environmental, Inc. has successfully fulfilled the terms of the contract. Failure to adopt the Notices of Completion will prevent release of retention, which could result in adverse claims.
OTHER AGENCY INVOLVEMENT:
The Department of Resource Management, Building and Safety Division approved construction (demolition) plans and County Counsel has reviewed the contract as to form. The City of Vallejo Fire Department reviewed plans and issued the permit for the fuel tank relocation. The Bay Area Air Quality Management District (BAAQMD) issued permits for both sites - 900 Fairgrounds Drive and 540-560 Fairgrounds Drive, Vallejo.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION