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Approve a contract with Info-Tech Research Group Inc., for $89,496 for Information Technology research, advice, executive counseling, contract review, and workshop services for the term of July 24, 2026, through July 23, 2027; and Authorize the County Administrator to execute the agreement and any subsequent amendments, with County Counsel concurrence, up to an aggregate amount of $74,999
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Information Technology (DoIT) recommends that the Board of Supervisors:
1. Approve a contract with Info-Tech Research Group Inc., for $89,496 for Information Technology research, advice, executive counseling, contract review, and workshop services for the term of July 24, 2026, through July 23, 2027; and
2. Authorize the County Administrator to execute the agreement and any subsequent amendments, with County Counsel concurrence, up to an aggregate amount of $74,999.
SUMMARY/DISCUSSION:
Info-Tech Research Group provides independent technology research and advisory services used by DoIT leadership to support strategic planning, vendor management, contract reviews, software evaluations, and technology decision-making. The membership includes a dedicated Executive Counselor, unlimited IT contract review services, unlimited software selection engagements, research libraries, project blueprints, and one five-day onsite workshop. These resources help improve technology governance while reducing reliance on external consulting.
DoIT has utilized the services of Info-Tech since 2024 and would like to continue the partnership through approval of a one-year agreement with Info-Tech Research Group Inc., to provide executive advisory services, IT research, strategic planning resources, technology best practices, unlimited IT contract review, software selection assistance, and one five-day onsite workshop.
FINANCIAL IMPACT:
The total contract amount is $89,496 for the one-year term of July 24, 2026 through July 23, 2027. Funding for the contract is included in DoIT's FY2026/27 Working Budget.
ALTERNATIVES:
The Board could choose not to approve this agreement. This is not recommended because DoIT would lose access to independent advisory services, research resources, contract review expertise, and strategic planning tools.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the agreement as to form. DoIT coordinated this agreement with the County Purchasing Division.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION