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Conduct a public hearing to review and consider adopting the updated Solano County 5-Year Capital Facilities Improvement Plan for Fiscal Years 2024/25 through 2028/29
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Published Notice Required? Yes __X_ No __ _
Public Hearing Required? Yes __X_ No __ _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors conduct a Public Hearing to review and consider adopting the updated Solano County 5-Year Capital Facilities Improvement Plan for Fiscal Years (FY) 2024/25 through 2028/29.
SUMMARY:
In accordance with Section 66002 of the California Government Code, the 5-year Capital Facilities Improvement Plan (CFIP) has been updated for FY2024/25 through FY2028/29 (Attachment A). A hard copy of the CFIP is also on file with the Clerk of the Board. The CFIP is being presented in advance of the FY2025/26 Budget Hearings to allow Board input prior to finalizing the Capital Projects funding request for FY2025/26. A preliminary list of the recommended capital projects in FY2025/26 is included in Attachment B.
FINANCIAL IMPACT:
There is no cost to conduct the public hearing or adopt the overall 5-Year CFIP. The cost and funding source for projects in the Plan will be included in each fiscal year’s Recommended Budget for Board consideration.
While projected capital fund balances suffice to fund proposed FY2025/26 projects, these include the assessment or design phase of certain larger projects for which significant construction funding will be needed in subsequent years.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
DISCUSSION:
The CFIP remains a planning document used as the basis to report project progress, establish project priorities, and to develop estimated costs, annual budget requests, and financing plans for improvements to County facilities over a five-year period. The CFIP is also used as a resource document to prepare the annual update for the County’s Public Facilities Fees. The updated CFIP does not generally include projects administered directly by the Resource Management Department/Public Works, the Nut Tree Airport, the Library, and the County Fairgrounds in Vallejo since projects proposed for these facility groups are reported separately to the Board. However, when approved, projects to be directly administered by General Services Department Capital Projects Management Division on behalf of these other County agencies may appear in the CFIP.
This year’s iteration of the CFIP continued to be developed and published using the new web-based platform. This allows the CFIP to be displayed in an interactive format with links and additional information not otherwise available in print format alone (although the pages may still be printed from the Solano CFIP website - CFIP Document FY2024/25 thru FY2028/29 (link provided in Attachment A).
The CFIP identifies planned facility renewal, renovation, new construction, and major maintenance over a five-year period and provides a practical and qualified framework to assist the Board in making well-informed decisions for investing County funds to preserve the quality and value of the County’s real estate assets. In developing the CFIP, the Department of General Services works with departments and the CAO to validate future County operational needs related to building space requirements and potential changes in service delivery models. In addition, the cost of facilities operations and maintenance is evaluated to determine replacement and renewal cycles for major building systems.
In certain instances, project funding is proposed for an assessment or initial design phase, whereby approval of funding for design presumes support for the funding of the subsequent construction phase.
The CFIP is updated annually and was last presented to the Board in March 2024. The CFIP projects that have been completed since the last update, CFIP projects to be completed by June 2025, CFIP projects currently in progress that will carry over into the FY2025/26, and new projects added to the updated CFIP are included in Attachment C.
In addition, on January 28, 2025, the General Services Department held a workshop with the Board, providing an update on County-owned building assets, facility portfolio value and condition, the development of annual capital facility improvement plan, and potential significant capital improvement projects. The purpose of the workshop was to gather feedback and input on upcoming capital projects and to help the Board prioritize CFIP projects.
Review and adoption of the updated CFIP does not commit the Board to funding specific projects and is exempt from the California Environmental Quality Act (CEQA). Individual projects in the CFIP that have not been previously approved by the Board are presented for consideration through the annual budget process or on an individual basis as necessary. CEQA review of individual projects in the CFIP will be conducted, if required, before each project is authorized to proceed with construction.
ALTERNATIVES:
The Board may choose not to adopt the updated CFIP; however, this is not recommended because an approved CFIP validates and confirms the prioritization of proposed County capital investments.
The Board may direct staff to make changes to the CFIP, and/or direct staff to return later for approval of a revised CFIP.
OTHER AGENCY INVOLVEMENT:
The projects included in the updated CFIP were prepared and developed with input from County Departments and reviewed by the County Administrator’s Office.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION