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Authorize the County’s contribution of $3,000 from the General Fund contribution allocated to District 5 to benefit following organizations, including the Vacaville Neighborhood Boys & Girls Club ($1,500) and the Rio Vista Lions Club Foundation ($1,500)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board of Supervisors authorize the County’s contribution of $3,000 from the General Fund contribution allocated to District 5 to benefit the following organizations, including the Vacaville Neighborhood Boys & Girls Club ($1,500) and the Rio Vista Lions Club Foundation ($1,500)
SUMMARY/DISCUSSION:
District 5 has identified the following local nonprofit organizations to receive a County contribution:
Vacaville Neighborhood Boys & Girls Club ($1,500)
The Vacaville Neighborhood Boys & Girls Club plays a vital role in enriching the lives of young people throughout Solano County by providing mentorship, support, and positive programs in a safe and welcoming environment. The Club gives young people a productive place to spend their out-of-school hours while helping them build confidence, character, leadership skills, and a desire to learn. Through its programs, the Club empowers young people to believe in themselves, make healthy choices, and prepare for their future. Its goal is for every Club member to graduate from high school with a plan for success, good character and citizenship, and the skills to lead a healthy, productive life.
Rio Vista Lions Club Foundation ($1,500)
The Rio Vista Bass Derby and Festival has been a cornerstone of the community for 78 years, bringing residents and visitors together to celebrate the community and support local businesses and nonprofit organizations. The Rio Vista Lions Club Foundation helps provide a fun, educational, and safe fishing experience for residents. The event encourages community participation, introduces people to the outdoors, and continues a long-standing Rio Vista tradition that brings families and the community together.
Guidelines for Grant Funding Requests:
During the FY2026/27 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1. Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2. The Board must approve the expenditure by a majority vote.
3. The Board must determine that the expenditure is for a public purpose.
4. The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5. To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditure totaling $3,000 in contributions from District 5 is included in the Department’s FY2026/27 Working Budget. The cost associated with preparing the agenda item is nominal and absorbed by the Department's FY2026/27 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION