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Authorize the County’s contribution of $11,250 from General Fund contribution allocated to District 2 to benefit the following organizations, including the Benicia Middle School Viking Band Boosters ($2,000), Benicia Unified School District ($2,000), Solano Community College Educational Foundation ($1,500), Fairfield-Suisun Unified School District ($1,500), Vallejo City Unified School District ($1,250), Planned Parenthood: Shasta-Diablo, Inc. ($1,000), Solano WINDS ($500), California Maritime Academy Foundation ($500), Humane Society of the North Bay ($500), and End 68 Hours of Hunger ($500)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Monica Brown requests that the Board authorize the County’s contribution of $11,250 from General Fund contribution allocated to District 2 to benefit the following organizations, including the Benicia Middle School Viking Band Boosters ($2,000), Benicia Unified School District ($2,000), Solano Community College Educational Foundation ($1,500), Fairfield-Suisun Unified School District ($1,500), Vallejo City Unified School District ($1,250), Planned Parenthood: Shasta-Diablo, Inc. ($1,000), Solano WINDS ($500), California Maritime Academy Foundation ($500), Humane Society of the North Bay ($500), and End 68 Hours of Hunger ($500).
SUMMARY:
District 2 has identified ten (10) local educational and/or non-profit organizations for which to contribute its non-county contribution allocation, including:
Benicia Middle School Viking Band Boosters ($2,000)
The Benicia Middle School Viking Band Boosters is a 501(c)(3) nonprofit that raises money for the Benicia Middle School band. Funds would be used to support the music program.
Benicia Unified School District ($2,000)
The expenditure to the Benicia Unified School District is split into five parts, including to the Benicia High School softball team ($500), the Benicia High School debate team ($500), and for teachers at three Benicia Unified School District schools to purchase school supplies, including Mary Farmar Elementary School ($250), Robert Semple Elementary School ($250), and Liberty High School ($500).
Solano Community College Educational Foundation ($1,500)
The Solano Community College Educational Foundation is a registered 501 (c)3 nonprofit which promotes the general welfare of Solano Community College and its programs and services through soliciting, raising, and distributing funds to assist and support the College in fulfilling its role of serving the educational and cultural needs of the community. These funds would be distributed to various college sports programs, including for women’s volleyball ($250), women’s soccer ($250), men’s basketball ($250), women’s basketball ($250), men’s baseball ($250), and women’s softball ($250).
Fairfield-Suisun Unified School District ($1,500)
The expenditure to the Fairfield-Suisun Unified School District is split into two parts, including to the Early College Program ($1,000) for graduation apparel and to the teachers at Sheldon Elementary School ($500) to purchase school supplies.
Vallejo City Unified School District ($1,250)
The expenditure will allow the teachers at four Vallejo City Unified School District schools to purchase school supplies: Mare Island Health & Fitness Academy ($500), Glen Cove Elementary School ($250), Grace Patterson Elementary School ($250), and Pennycook Elementary School ($250)
Planned Parenthood: Shasta-Diablo, Inc. ($1,000)
The $1,000 in funds allocated would be given to the 501(c)(3) nonprofit Planned Parenthood: Shasta-Diablo, Inc, DBA Planned Parenthood of Northern California, to support medical services for Solano County residents without the means to pay for such services.
Solano WINDS ($500)
Solano WINDS is a 501(c)3 nonprofit organization that performs concerts in Solano County. The mission of Solano Winds is to provide the community with high quality music through performances, and to make music accessible to others through various community and school outreach programs. Solano Winds has been performing in Solano County for 25 years. This contribution will benefit the Solano Winds music programs.
California Maritime Academy Foundation ($500)
The California Maritime Academy Foundation is a 501(c)3 nonprofit corporation established to provide financial support to advance the mission, cadets, and faculty of Cal Maritime. Funds will be distributed to the University’s food pantry to ensure food insecure students have access to food.
Humane Society of the North Bay ($500)
The Humane Society of the North Bay is a 501(c)(3) nonprofit that provides services to animals. The $500 donation would be given to aid in the mission of the Humane Society of the North Bay.
End 68 Hours of Hunger ($500)
End 68 Hours of Hunger is a public not-for-profit effort to confront the approximately 68 hours of hunger that some school children experience between the free lunch they receive at school on Friday afternoon and the free breakfast they receive at school on Monday morning. The $500 in funds would be given to the Fairfield/Vacaville Chapter of End 68 Hours of Hunger to assist in ending food insecurity for school children in the Fairfield and Vacaville areas.
The spending of the money allocated to Sheldon, Grace Patterson, Pennycook, Glen Cove, Mary Farmar, Robert Semple, and Liberty High will be discussed and voted on by the teachers at a scheduled faculty meeting.
Guidelines for Grant Funding Requests:
During the 2023/24 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to audits by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2023/24 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize the expenditure; however, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION