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Approve an agreement with Anthem Builders, Inc. of Roseville for $152,000 for the Repairs at New Kennel Building Project at 2520 Clay Bank Road in Fairfield; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement with Anthem Builders, Inc. of Roseville for $152,000 for the Repairs at New Kennel Building Project (Project) at 2520 Clay Bank Road in Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved budget.
SUMMARY:
The Department of General Services recommends the Board approve an agreement (Attachment A) for $152,000 with Anthem Builders, Inc. as the lowest responsible bidder for the Repairs at New Kennel Building Project (Project) located at 2520 Clay Bank Road in Fairfield.
FINANCIAL IMPACT:
The total approved budget for Phase 3 (Renovation of Existing Animal Shelter Building) of the Animal Care Expansion Project is $3,100,788. This Project is one of two work efforts under Phase 3 - the final phase of current upgrades to the Animal Care site. The total estimated project budget for this Project is $286,200 which includes the recommended construction cost of $152,000; project management costs of $10,000; engineering and design fees of $21,956; permit/inspection fees of $2,289; and contingency of $99,955 (Attachment B). The Project is financed from Capital Renewal Reserve within Budget Unit 1773.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2018/19 Adopted Budget.
DISCUSSION:
Phase 3 was originally advertised in May 2018 as a single work effort, both for repairs to the New Kennel building as well as the renovation and remodeling of the nearby original kennel/ administration building. Bids received at that time exceeded the estimated construction cost and corresponding construction budget. The bids were therefore rejected, with a re-bid set for fall 2018 when market conditions may be more competitive. The New Kennel repairs (Project) have meanwhile been bid separately to expedite the repair of water-damaged finishes in areas of the New Kennel Building. Meanwhile, the original kennel/administration building Phase 3 work effort went out to bid on November 18, 2018.
The Project consists of removing water-damaged finishes, primarily along the lower portion of hallway walls in the kennel areas of the facility, with more resistant materials as well as replacing laminate counters with stainless steel counters. Additional water-resistant flooring transitions will be added along hallways and kennels fronts.
The Project was competitively bid in an open market as required by Public Contract Code. A total of 102 contractors were notified; of those, 47 were local and 7 (2 local) showed for the site walk. A single bid was received with Anthem Builders, Inc. as the lowest responsible bidder. The Department of General Services recommends the Board approve a contract for $152,000 with Anthem Builders, Inc. of Roseville to construct the Project.
ALTERNATIVES:
The Board could reject, postpone, or re-bid the project. These actions are not recommended since the condition of the New Kennel hallway finishes is deteriorating and needs to be replaced.
OTHER AGENCY INVOLVEMENT:
General Services Department’s Facilities Operation Division was consulted during preparation of the plans and technical specifications for the project. The Department of Resource Management, Building and Safety Division reviewed and approved the Project plans. County Counsel reviewed and approved the contract as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION