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Authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 5 to benefit the Solano Marine Corps League Charles Bud Hallum Detachment #1486
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Mashburn requests that the Board authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 5 to benefit the Solano Marine Corps League Charles Bud Hallum Detachment #1486.
SUMMARY/DISCUSSION:
Solano Marine Corps League Charles Bud Hallum Detachment #1486 ($1,000)
The mission of the Marine Corp League is to promote the interest and preserve the traditions of the United States Marine Corps, strengthen the fraternity of Marines and their families, serve Marines and FMF Navy Personnel who wear or have worn the Eagle, Globe and Anchor, and foster ideas of Americanism and patriotic volunteerism. The donation will be used to help Marine families, for outreach for homeless veterans, and to help raise awareness of veteran suicide.
Guidelines for Grant Funding Requests:
During the FY2024/25 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgement and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to audits by the Auditor/Controller.
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The cost associated with preparing the agenda item is nominal and absorbed by the Department's FY2024/25 Working Budget. This expenditure is included in the District 5 FY2024/25 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize these expenditures; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s office, County Auditor/Controller’s office, and County Counsel.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION