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Approve a Grant Property Transfer Agreement with the City and County of San Francisco’s Department of Emergency Management to accept the transfer of personal preparedness kits purchased with Department of Homeland Security Urban Areas Security Initiative funds by the Bay Area Urban Areas Security Initiative Group; Approve a second Grant Property transfer Agreement with the Department of Emergency Management to accept the transfer of Community Emergency Response Team supplies; Delegate authority to the Sheriff, Undersheriff, and Solano County’s Emergency Services Manager to execute both agreements; and Approve an Appropriation Transfer Request of $38,240 to increase appropriations to record the transfers based on the purchase price of the kits and supplies and recognize unanticipated donation revenue (4/5 vote required)
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Published Notice Required? Yes No X
Public Hearing Required? Yes No X
DEPARTMENTAL RECOMMENDATION:
The Sheriff recommends that the Board of Supervisors:
1. Approve a Grant Property Transfer Agreement with the City and County of San Francisco’s Department of Emergency Management to accept the transfer of personal preparedness kits purchased with Department of Homeland Security Urban Areas Security Initiative funds by the Bay Area Urban Areas Security Initiative Group;
2. Approve a second Grant Property transfer Agreement with the Department of Emergency Management to accept the transfer of Community Emergency Response Team supplies;
3. Delegate authority to the Sheriff, Undersheriff, and Solano County’s Emergency Services Manager to execute both agreements; and
4. Approve an Appropriation Transfer Request of $38,240 to increase appropriations to record the property transfers based on the purchase price of the kits and supplies and recognize unanticipated donation revenue (4/5 vote required).
SUMMARY/DISCUSSION:
The City and County of San Francisco (San Francisco), as the fiscal agency overseeing the Bay Area Urban Areas Security Initiative Group administering the San Francisco, San Jose and Oakland Urban Area Security Initiative (UASI) has offered personal preparedness kits and Community Emergency Response Team (CERT) supplies to Solano County. The Grant Property Transfer Agreements include personal preparedness kits and CERT supplies such as signages, headlamps, folding tables, folding chairs, canopies, and field operating guides newly purchased by the Bay Area UASI Group using UASI funds to enhance community preparedness in the region.
The Solano Operational Area is an active partner in the Bay Area UASI Northbay Hub. These supplies will be distributed to the community and used during public outreach events to enhance community preparedness within Solano County.
FINANCIAL IMPACT:
After consultation with the Auditor-Controller’s Office, the transfers will be treated as donated supplies, and in accordance with generally accepted accounting principles, the supplies will be recorded at the purchase price and/or fair market value at the time of transfer. The Sheriff’s Office FY2025/26 Working Budget does not include sufficient appropriations; therefore, an Appropriation Transfer Request of $38,240 ($26,782 for personal preparedness kits and $11,458 for CERT supplies) is necessary to record the donated supplies. Board action will not impact the County General Fund.
Under these two Agreements, the Sheriff’s Office is and will be responsible for storage and distribution of the grant funded supplies and damages to the supplies which may occur while the property is in the possession of Solano County. The grant does not require periodic physical inventories of the supplies.
The costs associated with preparing this agenda item are nominal and absorbed by the department’s FY2025/26 Working Budget.
ALTERNATIVES:
The Board can choose not to accept either the kits and/or supplies; however, these alternatives are not recommended as non-acceptance may negatively impact the County’s ability to effectively enhance community preparedness. Additionally, these alternatives are not fiscally prudent as the kits and supplies would be redistributed to other counties, and the Sheriff’s Office does not have sufficient appropriations to purchase the kits and supplies.
OTHER AGENCY INVOLVEMENT:
The City and County of San Francisco prepared the Grant Property Transfer Agreements, which have been reviewed and approved by County Counsel. The Auditor-Controller’s Office was consulted regarding recording the donated property transfers.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION