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Approve a contract for $820,750 with Thurmond Consulting LLC for project administration and grant compliance services for the new Behavioral Health Recovery Center project; and Authorize the County Administrator or designee, with County Counsel’s concurrence, to execute the agreement and any subsequent amendments within the approved project budget; and Approve any necessary subsequent appropriation transfer requests to recognize grant revenues and related project expenditures (4/5 vote required)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve a contract for $820,750 with Thurmond Consulting LLC for project administration and grant compliance services for the new Behavioral Health Recovery Center project; and
2. Authorize the County Administrator or designee, with County Counsel’s concurrence, to execute the agreement and any subsequent amendments within the approved project budget; and
3. Approve any necessary subsequent appropriation transfer requests (ATRs) to recognize grant revenues and related project expenditures (4/5 vote required)
SUMMARY/DISCUSSION:
On October 7, 2025, the Board adopted a resolution authorizing Health & Social Services (H&SS) to submit an application for the State of California Department of Health Care Services (DHCS) Behavioral Health Continuum Infrastructure Program (BHCIP) Round 2 - Unmet Needs grant program. On March 11, 2026, DHCS announced conditional funding awards for 66 projects statewide, including Solano County’s Behavioral Health Recovery Center project (Project). The Project will support expanded behavioral health and substance use disorder services for the community through development of new behavioral health infrastructure facilities and related improvements.
Due to the significant financial management, reimbursement administration, reporting, audit, and regulatory compliance requirements associated with the BHCIP program, the County is recommending a contract with Thurmond Consulting LLC to provide project administration and grant compliance support services throughout the duration of the Project.
Services under the proposed agreement include grant administration support, reimbursement coordination, financial tracing, reporting assistance, compliance monitoring, audit support, and coordination with State funding agencies. Thurmond Consulting LLC assisted the County with preparation and submission of the successful BHCIP grant application and possesses specialized knowledge of the project scope, funding requirements, reimbursement procedures, and State compliance expectations. The proposed agreement qualifies as a sole source procurement under the County’s Purchasing Policy, due to the consultant’s specialized expertise and the importance of continuity of services associated with the Project.
The consultant services are administrative and advisory in nature and intended to support County staff throughout implementation of the Project. Final authority regarding project decisions, procurement activities, expenditures, contract approvals, and scope modifications will remain with the County. Staff is also recommending delegation of authority to the County Administrator or designee to execute the agreement and subsequent amendments, with County Counsel concurrence, within the approved project budget. Due to the multi-year nature of the Project and timing of grant reimbursements, subsequent ATRs may be required to recognize grant revenues and align project appropriations throughout implementation of the Project.
FINANCIAL IMPACT:
The proposed contract with Thurmond Consulting LLC is for an amount not to exceed $820,750 and will provide project administration and grant compliance services throughout the duration of the Behavioral Health Recovery Center project.
The total project cost is currently estimated at $37,004,579 and includes building construction costs of $31,711,678; project administration, grant compliance, and project management costs of $1,925,550 (including proposed Thurmond Consulting LLC’s contract); engineering and design fees of $1,200,000; permits and inspections of $185,000; miscellaneous expenses of $15,000; furniture, fixtures, and equipment of $300,000; and project contingencies of $1,667,351.
The Project is anticipated to be funded primarily through the State's BHCIP grant. Due to the reimbursement-based nature of the grant and multi-year project schedule, project costs are temporarily funded through the Accumulated Capital Outlay (ACO) Fund under budget unit 1667, until reimbursement is received from the State.
Funding for the first year of project implementation, including consultant services, is included in the FY2026/27 Supplemental Budget Request. Additional appropriations and revenue recognition may be brought forward through future ATRs as needed throughout implementation of the Project.
The costs associated with preparing the agenda item are nominal and absorbed within the department's FY2025/26 Working Budget.
ALTERNATIVES:
The Board could choose not to approve the proposed contract. This is not recommended because the County would lose specialized grant administration and compliance support necessary for implementation of the BHCIP-funded project, which could increase administrative risk, delay reimbursement activities, or affect compliance with State grant requirements.
OTHER AGENCY INVOLVEMENT:
The Department of General Services has coordinated with Health & Social Services, County Administrator’s Office, Auditor-Controller, County Counsel, and other County stakeholders regarding development and implementation of the Behavioral Health Recovery Center Project and associated grant compliance requirements.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION