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Approve an agreement with ACCO Engineered Systems, Inc. of Sacramento for $1,683,345 for the Heating, Ventilation and Air Conditioning/Controls Replacement Project at 2500 Clay Bank Road in Fairfield; and Authorize the County Administrator or designee to execute the agreement and any amendments within the approved project budget
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve an agreement with ACCO Engineered Systems, Inc. of Sacramento for $1,683,345 for the Heating, Ventilation and Air Conditioning/Controls Replacement Project at 2500 Clay Bank Road in Fairfield; and
2. Authorize the County Administrator or designee to execute the agreement and any amendments within the approved budget.
SUMMARY:
The Department of General Services recommends the Board approve an agreement (Attachment A) for $1,683,345 with ACCO Engineered Systems, Inc. (ACCO) as the lowest responsible bidder for the Heating, Ventilation and Air Conditioning/Controls Replacement Project (Project) located at 2500 Clay Bank Road in Fairfield.
FINANCIAL IMPACT:
The total approved budget for the Project is $2,100,000 funded by the Capital Renewal Reserve Fund and budgeted in Accumulated Capital Outlay Budget Unit 1693. Attachment B provides a summary of the estimated project cost and funding sources for the Project.
DISCUSSION:
The Project consists of replacing five heating, ventilation and air conditioning units at the Women’s Inmate Housing areas of the Claybank Detention Facility. In addition, existing pneumatic controls will be replaced with digital controls to provide more efficient heating and cooling.
The Project was advertised as required by Public Contract Code. A single bid was received from ACCO in the amount of $1,998,800. The final contract price was negotiated with ACCO as the sole bidder per the bid specification. The contract is based upon the negotiated base scope to align the contract award with available funding, resulting in a contract award value in the amount of $1,683,345.
ALTERNATIVES:
The Board could reject, postpone, or re-bid the project. These actions are not recommended since the condition of the existing equipment is deteriorating and needs to be replaced.
OTHER AGENCY INVOLVEMENT:
The Department of Resource Management/Building Division reviewed and approved the Project plans. County Counsel has approved the construction contract as to form.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION