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Approve a second contract amendment for $115,911 with Neighborly Pest Management, Inc. for a total contract amount of $659,575 for the period of July 1, 2026, through June 30, 2027, for ongoing invasive pest eradication services; Delegate authority to the County Administrator to execute the contract and amendments within budgeted appropriations
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Agriculture Department recommends that the Board of Supervisors:
1. Approve a first contract amendment for $115,911 with Neighborly Pest Management, Inc. for a total contract amount of $659,575 for the period of July 1, 2026, through June 30, 2027, for ongoing invasive pest eradication services; and
2. Delegate authority to the County Administrator to execute the contract and amendments within budgeted appropriations.
SUMMARY/ DISCUSSION:
In November 2025, the California Department of Food and Agriculture (CDFA) extended a proclamation of emergency project through November 2028 for eradication of the glassy-winged sharpshooter (GWSS) in Vacaville. On May 8, 2024, Neighborly Pest Management, Inc. was determined the best-evaluated bidder for GWSS emergency eradication pest control services as a result of a request for proposal process. On June 25, 2024, the Board of Supervisors approved a $431,032 contract with Neighborly Pest Management for the period of July 1, 2024, through June 30, 2025. On June 24, 2025, the Board of Supervisors approved a first contract amendment of $112,632 to continue ongoing pest control services with Neighborly Pest Management Inc. through June 30, 2026. A second contract amendment of $115,911 is required to continue ongoing pest control services with Neighborly Pest Management Inc. through June 30, 2027, bringing the total contract amount to $659,575.
GWSS pest control eradication service costs will be offset by funding provided by CDFA through the current cooperative agreement with the County, which is set to expire September 30, 2026. The Department is in the process of submitting a work plan and proposed budget to CDFA to renew the cooperative agreement to fund program work from October 1, 2026, through September 30, 2027. In the interim, CDFA issued the Agriculture Department a letter of intent to continue to fund the eradication project for FY2026/27 (Attachment C). Emergency project pest control business expenditures and revenue reimbursement from the CDFA cooperative agreement were included in the FY2026/27 Recommended Budget.
FINANCIAL IMPACT:
The costs associated with preparing the agenda item are nominal and absorbed by the Department’s FY2025/26 Working Budget.
ALTERNATIVES:
The Board could choose not to not approve the second contract amendment; however, this alternative is not recommended as it would result in a delayed response of pest control treatments for the GWSS emergency eradication project in Vacaville as the current pest control services contract for the project expires June 30, 2026.
OTHER AGENCY INVOLVEMENT:
The California Department of Food and Agriculture (CDFA).
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION