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Approve 10 Sheriff’s Office expenditure contracts and contract amendments totaling $18,372,076 effective July 1, 2025; Approve three annual revenue memorandums of agreement and contract amendments effective July 1, 2025; Delegate authority to the County Administrator, with concurrence from County Counsel, to execute the contracts and amendments, including those waiting for final execution by the vendor, and any subsequent amendments up to an annual aggregate of $74,999; Delegate authority to the County Administrator, with concurrence from County Counsel, to execute revenue contracts for Board-approved services provided by the Sheriff’s Office to other county departments and/or local agencies, including those waiting for final execution by the other party; Authorize the Sheriff, Undersheriff, or Director of Administrative Services to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact; and Delegate authority to the County Administrator to authorize grant submissions equal to and over $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Sheriff-Coroner recommends the Board of Supervisors:
1. Approve 10 Sheriff’s Office expenditure contracts and contract amendments totaling $18,372,076 effective July 1, 2025;
2. Approve three annual revenue memorandums of agreement and contracts amendments effective July 1, 2025;
3. Delegate authority to the County Administrator, with concurrence from County Counsel, to execute the contracts and amendments, including those waiting for final execution by the vendor, and any subsequent amendments up to an annual aggregate of $74,999;
4. Delegate authority to the County Administrator, with concurrence from County Counsel, to execute revenue contracts for Board-approved services provided by the Sheriff’s Office to other county departments and/or local agencies, including those waiting for final execution by the other party;
5. Authorize the Sheriff, Undersheriff, or Director of Administrative Services to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact; and
6. Delegate authority to the County Administrator to authorize grant submissions equal to and over $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects.
SUMMARY:
The Sheriff’s Office submits a master list of annual contracts and amendments, which are delineated in Attachment A and in the Discussion section herein, representing routine department services that exceed $74,999 in annual compensation requiring Board approval to continue in accordance with the County Purchasing and Contracting Policy Manual. The total amount for FY2025/26 is $18,372,076 in expenditures with a combined contract maximum of $79,922,076.
FINANCIAL IMPACT:
The expenditure contracts and amendments totaling $18,372,076 are funded with a combination of $12,528,151 in General Fund monies; $401,907 in Grant Funds; $2,048,926 County Fees, Contract Services or Other Funds; and $3,393,092 in Proposition 172 Public Safety Sales Tax revenues. The Sheriff’s Office, Animal Care Services, Sheriff’s Grants, and the Inmate Welfare Fund FY2025/26 Recommended Budgets include sufficient appropriations to cover the anticipated contract costs. The County’s Standard Contract allows for the County to terminate or amend a contract if funding becomes unavailable during the term of the contract.
The cost to provide building security service and courtroom bailiff service is anticipated to surpass the Public Safety Realignment Trial Court Security funds available in FY2025/26 requiring General Fund assistance. The Sheriff’s Office will continue to work with the Superior Court to lower costs. The remaining revenue contracts and amendments fully offset departmental FY2025/26 costs to provide services.
The costs associated with preparing the agenda item are nominal and absorbed by the Sheriff’s Office FY2024/25 Working Budget.
DISCUSSION:
The 10 expenditure contracts and contract amendments, and three revenue contracts/MOAs and amendments are needed to support jail, law enforcement, coroner, and animal care operations. The new contracts and MOAs contain no significant changes from the prior contracts and MOAs. The amendments contain no significant changes from their respective contracts. The amendments extend the current respective contracts for up to one additional year, increase the total compensation to reflect FY2025/26 projected expenditures, and, where applicable, include a FY2025/26 program budget.
Below is a brief description of some of the most significant contracts. The full details and links to all the contracts can be found in Attachment A and B.
Expenditure Contracts (Attachment A)
California Forensic Medical Group, Inc.: Pursuant to and in compliance with Title 15 of the California Code of Regulations, California Forensic Medical Group (CFMG) provides medical, mental health, and dental services to Solano’s adult inmates. CFMG performs mandated medical and mental health examinations; assists in medical and mental health screening during the intake process; addresses routine medical, mental health and dental issues on site, referring adult inmates with medical or dental emergencies to local hospitals and dental providers, and oversees the Solano in-house JBCT program. The current contract will expire on June 30, 2025, and the recommended one-year extension and change to scope of services provides for continued service and the addition of CalAIM justice-involved services.
HealthRight360 (Inmate Substance Abuse and Counseling): HealthRight360 provides substance use disorder treatment to the adult inmates experiencing and/or having a history of substance use issues. The current contract will expire on June 30, 2025, and the recommended one-year extension provides for continued service. The request for an additional year will extend the contract beyond seven years. The Sheriff’s Office intends to issue an RFP in the coming year for a service provider and services that would become effective July 2026.
Universal Protection Service, LP (Supplemental Security Guard Service): Universal Protection Service, LP provides supplemental security service during certain graveyard hours and weekends at the Solano County Government Center campus to alleviate staffing and scheduling constraints. The current contract will expire on June 30, 2025, and the recommended one-year extension provides for continued service. The request for an additional year will extend the contract beyond six years. The Sheriff’s Office intends to work with County Purchasing to issue a countywide RFP in the coming year for a service provider and services that would become effective July 2026.
National Medical Services, Inc. dba NMS Labs (Forensic Toxicological Services): NMS provides the Sheriff-Coroner with forensic toxicological testing of bodily fluids and tissues for the presence of drugs and substances to support determination of the cause and manner of death. The current contract will expire on June 30, 2025, and the recommended one-year extension and increase in rates provides for continued service. The request for an additional year will extend the contract beyond five years. The Sheriff’s Office intends to issue an RFP in the coming year for a service provider and services that would become effective July 2026.
Michael Brady (Emergency Management Instructor): Under the coordination of the County Office of Emergency Services, Michael Brady facilitates multiple emergency readiness and incident command system training courses for those County staff who may be called upon to man the Emergency Operations Center. Each course is State Certified by CalOES - California Specialized Training Institute and will be taught by two instructors. The current contract will expire on June 30, 2025, and the recommended new contract, effective July 1, 2025, provides for continued service.
The remaining five contract details can be found in Attachment A and are with the following vendors: Nancy Ramsey, DVM (Veterinarian Services); Laborers’ Community Service & Training Foundation (Pre-apprenticeship Inmate Training); Fairmont Memorial Park, Inc. (Indigent Burial Services); Certified Medical Waste, LLC dba Allied Information Management (Medical Waste Transport and Disposal); and Tidal Basin Government Consulting, LLC (Consultant Services).
Revenue Contracts (Attachment B)
Aramark Correctional Services: Aramark Correctional Services (Aramark) provides commissary services to the adult inmates. Aramark provides the County with an inmate accounting system which establishes inmate accounts, records purchase and replenishment transactions, and interfaces with the current jail management system. The current contract will expire on June 30, 2025, and the recommended one-year extension provides for continued commissary services. The request for an additional year will extend the contract beyond eight years. The Sheriff’s Office intends to issue an RFP in the coming year for a service provider and services that would become effective July 2026.
California Superior Courts: The Sheriff is responsible for providing the Solano County Superior Court with courtroom bailiff services and building security services. The cost of services is partially offset by 2011 Public Safety Realignment - Trial Court Security funds and Supplemental Court staffing funds. The current agreement will expire on June 30, 2025, and the new one-year MOA provides for the delivery of continued security services.
City of Vallejo: The Sheriff’s Office provides animal control services to the City of Vallejo (Vallejo) and enforces all infraction and misdemeanor provisions of federal, State, and local laws to include, but not limited to, the Penal Code, Health & Safety Code, Fish & Game Code, Code of Regulations of California, Chapter 4 of the County Ordinances, and Title 7 of the City of Vallejo Municipal Code as they relate to domestic animals within Vallejo. The cost of services is offset by contracted service revenue from Vallejo. The current MOA will expire on June 30, 2025, and the new three-year MOA provides for the delivery of continued animal control services.
Delegation of Authority to Authorize Grant Submissions: The Sheriff is responsible for providing public safety and other services in the county, including patrol, crime investigations, custody of adult offenders, autopsies, death investigations, and indigent burial. The Sheriff also oversees the operations of Animal Care Services. The Sheriff regularly seeks State, federal, and private grants to support and maintain or restore existing programs and services. In general, grant announcements are issued with short timelines for submission. Delegating authority to the County Administrator to approve submission of grant applications equal to and over $75,000 will allow for maximum flexibility in applying for additional funding, allow for timely grant submission, and help maintain client services. If the grant is awarded, the Sheriff will return to the Board for appropriation of any additional grant funding received.
ALTERNATIVES:
The Board of Supervisors could choose:
1. Not to approve some or all the contracts, MOAs and/or amendments; however, this alternative is not recommended as the Sheriff’s Office is not staffed nor trained to provide these services, and it may result in an interruption of vital and/or mandated services provided to or by the Sheriff’s Office;
2. To address some or all these contracts individually; however, this alternative is not warranted as these services are ongoing and routine in nature and are essentially unchanged from the prior year and would require the Sheriff’s Office to present individual Board agenda items; and/or
3. Not to authorize the Sheriff or the County Administrator to approve and execute any additional contract amendments; however, this alternative is not practical as it would require the Sheriff’s Office to request additional Board approval for routine matters such as minor technical changes. Historically, the Board has granted the Sheriff and other department heads authority over these responsibilities and the County Administrator authority up to $74,999.
4. Not to authorize the County Administrator to authorize grant submissions equal to and over $75,000. This alternative is not recommended as it would delay the department’s ability to apply for additional funding opportunities to maintain services and Department operations.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the contracts/MOAs and amendments as to form and shall re-approve those noted in Draft prior to final approval. County Counsel has approved the insurance provisions, and where applicable Human Resources has approved the hourly provisions for contract employees.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION