title
Approve a first amendment with Solano County Library Foundation in the amount of $40,493 for a total contract amount not to exceed $181,018, to provide an additional tutoring site for the FY2025/26 youth literacy program, Libraries Leading to Reading; and Delegate authority to the Director of Library Services to execute the contract amendment and any associated extensions or amendments, with County Counsel concurrence, which are technical or administrative in nature, have no fiscal impact, and are within the guidelines of County policies
body
Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Director of Library Services recommends that the Board of Supervisors:
1. Approve a first amendment with Solano County Library Foundation in the amount of $40,493 for a total contract not to exceed $181,018, to provide an additional tutoring site for the FY2025/26 youth literacy program, Libraries Leading to Reading; and
2. Delegate authority to the Director of Library Services to execute the contract and any associated extensions or amendments, with County Counsel concurrence, which are technical or administrative in nature, have no fiscal impact, and are within the guidelines of County policies.
SUMMARY:
Solano County Library is extending its FY2025/26 Libraries Leading to Reading youth literacy program, which matches students and tutors for five to seven weeks of one-to-one tutoring, utilizing principles based on the Science of Reading, to include an additional tutoring site. The Solano County Library Foundation, a 501(c)(3) nonprofit organization, provides administrative program support and serves as the fiscal agent for the FY2025/26 Libraries Leading to Reading program.
FINANCIAL IMPACT:
There will be no impact to the County General Fund. Funding for this contract is included in the Library’s FY2025/26 Working Budget. The contract increase represents the full amount of the increase in background checks ($1,685) plus 50% of the increase in tutor stipends ($19,879) and the decrease in training (-$950).
DISCUSSION:
The Board of Supervisors approved the original contract between Solano County Library and the Solano County Library Foundation on June 3, 2025 to provide administrative support and to serve as the fiscal agent for the youth literacy program, Libraries Leading to Reading. The Library has provided tutoring at two locations and will not be able to add an additional tutoring site.
Libraries Leading to Reading is a youth literacy program that matches selected students with tutors for five to seven weeks of one-to-one tutoring, utilizing principles based on the Science of Reading which incorporates phonemic awareness, phonics, vocabulary, fluency, and comprehension in a fun and engaging way. The program’s mission is to strengthen youth literacy skills, build confidence and empower young minds, and inspire a lifelong love of reading. The first cohort was held at the John F. Kennedy Library in Vallejo from June through August 2025 and 50 children received tutoring. The second cohort was held at Grange Middle School in Fairfield from September through October 2025 and 23 children received tutoring. The new cohort will be held at Cooper Elementary School in Vacaville from January through February 2026 and 36 children are anticipated to receive tutoring.
The Solano County Library Foundation, a 501(c)(3) nonprofit organization, has provided administrative program support and served as the program’s fiscal agent. Incorporated in 1994, it is the mission of the Solano County Library Foundation to support the programs of the Solano County Library and the literacy and lifelong learning needs of the community it serves. The specific and primary purposes and activities for which Solano County Library Foundation is organized are the receiving of grants, donations and contributions, and the application of funds received to promote and advance educational, informational, and recreational literary activities and lifelong learning opportunities through free access to library services for the benefit of the public.
ALTERNATIVES:
The Board of Supervisors could not approve this contract amendment; however, this is not recommended because the Board has consistently supported library literacy efforts and is committed to the improvement of health and wellness of all those who live, learn, work and play in our community.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved the contract amendment for legal sufficiency. Solano County Library Foundation has agreed to provide the additional administrative services for the program.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION