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Authorize the County’s contribution of $5,000 from the General Fund contribution allocated to District 4 to benefit Vacaville Heritage Council ($1,500), Pena adobe Historical Society ($500), Cub Scouts Pack 484 ($1,000), the Sudie M. Smith Scholarship ($250), Families Helping Families ($250) and Sacramento Valley Honor Guard ($1,500)
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Published Notice Required? Yes ____ No _X__
Public Hearing Required? Yes ____ No _X__
DEPARTMENTAL RECOMMENDATION:
Supervisor Vasquez requests that the Board of Supervisors authorize the County’s contribution of $5000 from the General Fund contribution allocated to District 4 to benefit Vacaville Heritage Council ($1,500), Pena adobe Historical Society ($500), Cub Scouts Pack 484 ($1,000), the Sudie M. Smith Scholarship ($250), Families Helping Families ($250), Sacramento Valley Honor Guard ($1,500).
SUMMARY/DISCUSSION:
Justification:
The groups identified by District 4 for its non-county contribution allocation are local non-profits or organizations that enrich Solano County either through educational programs or community support.
Vacaville Heritage Council:
The Vacaville Heritage Council, established in 1969, is a non-profit historical archives and research organization specializing in local Solano County History. Staffed by volunteers, the Vacaville Heritage Council preserves information of Solano County's past, specializing in Vacaville’s history. They work with historic documents, maps, and photographs.
Pena Adobe Historical Society
As a nonprofit organization, the Peña Adobe Historical Society relies on charitable contributions to preserve, restore, and operate the historic Peña Adobe, California Historical Landmark #534 and the adjacent Mowers-Goheen Museum.
Cub Scouts Pack 484
The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. The Boy Scouts of America will prepare every eligible youth in America to become a responsible, participating citizen and leader who is guided by the Scout Oath and Law.
Sudie M. Smith Scholarship:
For twenty years, the family of Sudie Smith has been providing scholarships to Armijo High School graduates entering the field of health care and medicine. Their mission is to provide charitable assistance and enrichment opportunities for youth pursuing a career in healthcare or medicine. They are committed to youth of Solano County by helping them reach their dreams and goals of higher education.
Families Helping Families
A non-profit started by employees of Anheuser Bush to help families in need in our community. They provide nearly a thousand meals to families at thanksgiving and support toy and blood drives for members of the community seeking help.
Sacramento Valley Honor Guard
The Sacramento Valley Honor Guard was founded in 2008 as a veterans service organization which developed into a volunteer honor guard performing services for fallen veterans. They primarily serve Sacramento Valley National Cemetery and travel to bestow honors throughout Northern California.
Guidelines for Grant Funding Requests:
During the 2018/19 Budget Hearings, the Board appropriated $25,000, $5,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The guidelines are as follows:
1) Each supervisor must submit the proposed expenditure to the County Counsel and the Auditor/Controller for initial review.
2) The Board must approve the expenditure by a majority vote.
3) The Board must determine that the expenditure is for a public purpose.
4) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5) To ensure accountability, all expenditures are subject to periodic audit by the Auditor/Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes any and all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
This expenditure is included in the District 4 FY2018/19 Adopted Budget.
ALTERNATIVES:
The Board could choose not to authorize this expenditure. However, this is not recommended as this item is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
This report was prepared in coordination with the County Administrator’s Office, County Auditor-Controller’s Office and County Counsel.