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Approve an Appropriation Transfer Request in the amount of $118,247 for General Services-Nut Tree Airport Projects to re-budget appropriations from FY2022/23 to FY2023/24 for the Airport Elevator Code Upgrade Project for $103,247 funded by the Airport Fund Balance; and the Airfield Electrical Assessment Project for $15,000 funded by the Federal Aviation Administration and California Department of Transportation Grants, and by the Airport Fund Balance (4/5 vote required)
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors approve an Appropriation Transfer Request (ATR) in the amount of $118,247 for General Services - Nut Tree Airport Projects to re-budget appropriations from FY2022/23 to FY2023/24 for
1. The Airport Elevator Code Upgrade Project BU9012 for $103,247 funded by the Airport Fund Balance; (4/5 vote required) and
2. The Airfield Electrical Assessment Project BU9013 for $15,000 funded by the Federal Aviation Administration (FAA) and California Department of Transportation (CalTrans) Grants, and by the Airport Fund Balance. (4/5 vote required)
SUMMARY/DISCUSSION:
The Board of Supervisors approved the Airport Elevator Code Upgrade Project and the Airfield Electrical Assessment Project in previous fiscal years, and work is in progress on both Capital Projects. In the prior year full funding for the project was reflected in the FY2022/23 Working Budget. Remaining appropriations necessary for the second year of these multi-year projects were not transferred to FY2023/24. As a result, the Department is now recommending approval of an ATR to complete the transfer and establish the budget in the current fiscal year.
The Airport Elevator Code Upgrade Project is managed by the Capital Projects Division and a contract for $90,000 to Dream Ride Elevator was awarded on May 23, 2023 (reference BOS item 23-424). The Notice to Proceed was issued on May 30, 2023, and the project is expected to be completed by October 30, 2023. The total budgeted and approved appropriations for the Elevator Upgrade is $220,000. Previous expenses and open encumbrances total $116,753. The ATR of $103,247 reflects the balance needed to complete the project.
The Airfield Electrical Assessment is being performed by consultants Mead and Hunt and an Amended Services Agreement was signed on February 27, 2023 for $73,854 (reference BOS item 22-648). The assessment has begun and is a critical first step before needed upgrades to airfield lighting can be designed and implemented. The total budgeted and approved appropriations for the Airfield Electrical Assessment is $88,854. Previous expenses and open encumbrances total $73,854 The ATR of $15,000 reflects the balance needed to complete the airfield assessment.
The Department of General Services recommends the Board of Supervisors approve the appropriation of funds for the continuation of these two multi-year Capital Projects for the Nut Tree Airport.
FINANCIAL IMPACT:
There is an increase the Nut Tree Airport Capital Project Budgets of $118,247 resulting from the recommended technical adjustments made in FY2023/24. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2023/24 Working Budget.
ALTERNATIVES:
The Board could choose not to approve the appropriation for FY2023/24. This action is not recommended as the projects are both in progress, are needed by the Airport, and were approved by the Board.
OTHER AGENCY INVOLVEMENT:
Staff coordinated with the offices of the Auditor-Controller and the County Administrator.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION