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Declare a Summit ARS49ML Accucold 49 cu. ft. medical refrigerator as surplus County personal property; and Authorize the donation of the medical refrigerator to the Vacaville Fire Protection District, a public agency
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The General Services Department recommends that the Board of Supervisors:
1. Declare a Summit ARS49ML Accucold 49 cu. ft. medical refrigerator as surplus County personal property; and
2. Authorize the donation of the medical refrigerator to the Vacaville Fire Protection District, a public agency.
SUMMARY/DISCUSSION:
The General Services Department has identified a Summit ARS49ML Accucold 49 cu. ft. medical refrigerator that was declared surplus County personal property in accordance with California Government Code section 25504 and Solano County Code section 22-40. Multiple attempts have been made to sell the item through the County’s surplus auction process since November 2025 without success.
The Vacaville Fire Protection District (District) has requested the equipment to support emergency response operations, specifically for the storage of temperature-sensitive items such as rehabilitation supplies and personnel provisions. The District’s current refrigeration capacity is limited and not designed for consistent commercial or emergency-service use, creating operational and compliance challenges.
Donation of the surplus equipment would enhance the District’s operational readiness, support firefighter health and safety, and ensure appropriate storage conditions during emergency incidents. It would also allow the County to avoid continued administrative costs associated with relisting and storage, while placing an otherwise asset into immediate public service.
Pursuant to California Government Code section 25372(a) and section 1.12.10 of the Solano County Purchasing Manual, the Board may donate surplus personal property to another public agency when appropriate. While this action is not intended to establish a precedent for gifting equipment, it is recommended that the Board approve the donation and transfer of the medical refrigerator to the Vacaville Fire Protection District. Supporting documentation is included in Attachments A - D.
FINANCIAL IMPACT:
The estimated fair market value of the refrigerator is approximately $3,334 based on comparable listings and market analysis. While the sale of surplus equipment would typically offset General Fund expenditures, prior auction attempts have not resulted in a successful sale.
Donation of the equipment allows the County to avoid continued administrative costs associated with relisting and storage, while providing a direct public benefit. The Vacaville Fire Protection District will coordinate pickup and transport of the equipment, resulting in no additional cost to the County.
The costs associated with preparing this agenda item are nominal and absorbed by the department’s FY2025/26 Working Budget.
ALTERNATIVES:
The Board could elect to continue attempting to sell the refrigerator through the surplus auction process. However, this alternative is not recommended due to limited market interest and the immediate operational need identified by the Vacaville Fire Protection District.
OTHER AGENCY INVOLVEMENT:
The Vacaville Fire Protection District submitted a formal request for the equipment. The Department of General Services coordinated review of the surplus status and donation process.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION