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Approve 24 Probation Department contracts and contract amendments totaling $7,561,559 effective July 1, 2025; Delegate authority to the County Administrator to execute contracts and amendments, including any subsequent amendments, with concurrence from County Counsel, that remain within budgeted appropriations up to an annual aggregate of $74,999; Authorize the Chief Probation Officer to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact; and Delegate authority to the County Administrator to authorize grant submissions equal to or over $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects
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Published Notice Required? Yes _____ No __X___
Public Hearing Required? Yes _____ No __X___
DEPARTMENTAL RECOMMENDATION:
The Chief Probation Officer recommends the Board of Supervisors:
1. Approve 24 Probation Department contracts and contract amendments totaling $7,561,559 effective July 1, 2025 (Attachment A);
2. Delegate authority to the County Administrator to execute contracts and amendments, including any subsequent amendments, with concurrence from County Counsel, that remain within budgeted appropriations up to an annual aggregate of $74,999;
3. Authorize the Chief Probation Officer to execute any subsequent amendments which are technical or administrative in nature and have no fiscal impact; and
4. Delegate authority to the County Administrator to authorize grant submissions equal to or over $75,000 in order to secure funding to maintain and/or restore service levels for existing programs and projects.
SUMMARY:
The Probation Department submits a master list of annual contracts and amendments, which are delineated in Attachment A and in the Discussion section herein, representing routine department services that exceed $74,999 in annual compensation requiring Board approval to continue in accordance with the County Purchasing and Contracting Policy Manual. The total amount for FY2025/26 is $7,561,559 in expenditures with a combined contract maximum amount of $27,006,692.
FINANCIAL IMPACT:
The contracts and amendments totaling $7,561,559 are funded with a combination of $5,622,725 in State and Federal funds and $1,938,834 in County General funds. The Probation Department’s FY2025/26 Recommended Budget includes sufficient appropriations to cover the anticipated contract costs. The County’s Standard Contract allows for the County to terminate or amend a contract if funding becomes unavailable during the term of the contract.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2024/25 Working Budget.
DISCUSSION:
The 24 contracts and contract amendments are needed to support youth correctional and probation operations. The new contracts contain no significant changes from the prior contracts for services and provide for the continuation of existing services. The contract amendments contain no significant changes from their respective contracts. The amendments extend the current respective contracts for up to one additional year, increase the total compensation to reflect FY2025/26 projected expenditures, and, where applicable, include a FY2025/26 program budget.
Below is a brief description of some of the most significant contracts. The full details and links to all the contracts can be found in Attachment A, B and C.
Aldea (Substance Use Disorder): Aldea provides a comprehensive substance use treatment program for youth ages 12-25 under the supervision of the Department, both in the community and at the Juvenile Detention Facility (JDF). Identified as critical needs in both the Juvenile Justice Coordinating Council (JJCC) Multiagency Action Plan and the SB 823 (DJJ Realignment) Plan, services to be provided under this agreement include a structured program inclusive of assessment, individual treatment, group treatment, and aftercare for youth and young adults with substance use disorders. The recommended one-year contract provides services from July 1, 2025 through June 30, 2026.
Alternative Restorative Communities, LLC (Community Monitoring): Alternative Restorative Communities (ARC) is a long-time County partner that provides a variety of evidence-based youth development and youth recidivism-reducing programs in support of the Probation department’s overall mission to reduce recidivism and increase pro-social supports in the lives of youth served and supervised by Probation in both the community and detention settings. Identified as critical needs in the JJCC Multiagency Action Plan, the Annual JJCPA/YOBG plan, the SB 823 (DJJ Realignment) Plan, and the Justice Assistance Grant (JAG) Program, the services to be provided under this agreement include an array of evidence-based youth development programs that are grounded in the 40 Developmental Asset Framework and are shown to increase prosocial skills and positive outcomes for youth while decreasing risky behavior. The current contract expires on June 30, 2025. The recommended amendment (First Amendment) increases the contract’s total compensation and provide for a one-year extension of services through June 30, 2026.
Aramark Correctional Services (Food Services): As a result of a Request for Proposal (RFP) issued by the department in November 2021, Aramark Correctional Services was selected as the best-evaluated proposer to provide food service management and oversight to the JDF. Aramark prepares meals using on-site cook-serve food management services. They provide one on-site manager to coordinate and manage all aspects of food service operations, as well as on-site food service staff. This mandated service is necessary to provide nutritious, basic meals to youth in detention. The current contract expires on June 30, 2025. The recommended amendment (Second Amendment) increases the contract’s total compensation and provides for a one-year extension of services through June 30, 2026.
Archway Recovery Services (Substance Use Disorder Treatment): The department issued a competitive Request for Proposals (RFP) in January 2025 to solicit bids for Adult Substance Use Disorder Treatment Services. After careful consideration of the bid criteria and considering the bidders qualifications as determined by the information provided by the proposals received, as well as the overall price and value to the County, Archway Recovery Services, Inc. (ARS) was selected and awarded to provide these services. ARS provides a high quality of care while utilizing cost-effective intensive outpatient services, residential treatment, case management, and transitional support by leveraging Medi-Cal funding when applicable. ARS is committed to fulfilling the County’s vision for accessible, effective, and sustainable Substance Use Disorder treatment. The recommended three-year contract provides services from July 1, 2025 through June 30, 2028.
California Forensic Medical Group (Medical Services): As the result of a Request for Proposal (RFP) awarded by the Solano County Sheriff’s Office, the Department entered into an agreement with the California Forensic Medical Group (CFMG) effective on July 1, 2021, to provide on-site medical services to youth placed at the JDF. CFMG is responsible to provide youth with mandated primary medical care, address acute symptoms and/or conditions, and avoid preventable deterioration of health while in confinement under the applicable provisions of the California Code of Regulations, Title 15, Health Services and adheres to all policies and regulations. The current contract expires on June 30, 2025. The current contract The recommended amendment (Fourth Amendment) increases the contract’s total compensation and provides for a one-year extension of services through June 30, 2026.
Leaders in Community Alternatives, Inc. (Job Readiness): The department issued a competitive Request for Proposals (RFP) in March 2025 to solicit bids for In-Custody and Community-Based Employment and Vocational Training Services. LCA provides on-site employment and related re-entry services for adult participants under the Probation Department’s supervision or referred to the Sheriff’s Employment Readiness Program while incarcerated in the Solano County Jail. They provide case management services, to include employment readiness, job search assistance, referrals to vocational training, retention support, and additional employment and re-entry related services. For incarcerated participants, LCA also develops individualized re-entry planning activities. The goal is to provide supportive services for participants with movement toward employment readiness, the achievement of sustainable employment, and to maximize a participant’s ability to retain employment. The recommended three-year contract provides services from July 1, 2025 through June 30, 2028.
SCRAM of California (Electronic Monitoring Services): Persons on the Solano County Electronic Monitoring Program are under the authority of the Solano County Probation Department as ordered by the Solano County Superior Court or as part of their probation supervision terms. The Electronic Monitoring program serves juvenile and adult clients. Secure Continuous Remote Alcohol Monitoring (SCRAM) of California provides 24/7 monitoring services with real time notification to County staff and the Sheriff. The current contract will expire on June 30, 2025. The recommended amendment (Second Amendment) increases the contract’s total compensation and provides for a one-year extension to allow for services through June 30, 2026.
Solano County Office of Education (Mental Health, Transitional Education, and Education & Tutoring Services): The Solano County Office of Education (SCOE) has three separate contracts with the Solano County Probation Department.
SCOE facilitates ongoing therapeutic group sessions focused on trauma and mental health well-being provided by a behavioral health clinician who provides weekly one on one individualized counseling sessions with youth at the JDF. A second contract provides transitional educational services and college readiness services to youth detained at the JDF, or otherwise under department supervision. The Transitional Educational Program is designed to assist youth and parents with services that expedite reenrollment in their local school district following detention. A third contract provides for a certificated teacher who offers one-on-one tutoring, homework assistance, and high school and college guidance counseling at the JDF and at the YACs. These contracts expire on June 30, 2025. The recommended one-year amendments provide for continued services through June 30, 2026
Volunteers of America (Transitional Housing): The department issued a competitive Request for Proposals (RFP) in January 2025 to solicit bids for Probation Housing Services, with the goal of addressing primary stabilization needs related to housing. After a thorough evaluation of the proposals received, Volunteers of America (VOA) was selected provide these services. Volunteers of America (VOA) will provide Emergency, Interim/Transitional, and Permanent Housing to adult clients of the Probation Department who are at risk of, or currently experiencing, houselessness. The primary goal is to support clients in securing and maintaining Permanent Housing through rental assistance and comprehensive supportive services. VOA will assist in resolving immediate and practical barriers that hinder access to stable housing. The recommended three-year contract will cover services from July 1, 2025, through June 30, 2028.
Five (5) Community Correction Partnership (CCP) Community Grant Contracts: The Executive Committee of the Solano County Community Correction Partnership (CCP) sought qualified agencies to provide community connection and support services for individuals recently released from jail or prison. The top four needs identified are Behavioral Health and/or Substance Use Disorder (SUD), Family Systems Services, Community Supports, and Culturally Responsive Services. The proposers are responsible for addressing a minimum of one of the identified needs. The Solano County Probation Department, on behalf of (CCP), issued a competitive Request for Proposal (RFP) in September 2024 to solicit bids for qualified agencies to provide the above services. After careful consideration of the bid criteria and taking into account the bidders’ qualifications as determined by the information provided by the proposals received, as well as the overall price and value to the County, the Department, on behalf of the CCP, has selected and awarded five contracts to provide these services to Bridge the Gap, Center for Employment Opportunities, Exodus Project, Mission Samoa, Inc., and Solano Recovery Project. The recommended three-year contracts provide services from July 1, 2025 through June 30, 2028.
The remaining eight contract amendment details can be found in Attachment A and C and are with the following vendors: CA Barbering and Cosmetology (Pre-apprenticeship Training Program); Catalis Courts (Software Support); Fighting Back Partnership (Juvenile Services); Journal Technologies (Software Implementation); Justice Benefits (Time Study Analysis); On the Move (Juvenile Services); Pine Grove Youth Conservation Camp (Youth Rehabilitation and Re-Entry Services); and Seneca (Mental Health Services).
Delegation of Authority to Authorize Grant Submissions: The Probation Department regularly seeks State, federal, and private grants to support, maintain, and/or restore existing programs and services. In general, grant announcements are issued with short timelines for submission. Delegating authority to the County Administrator to approve the submission of grant applications over will allow for maximum flexibility in applying for additional funding, allow for timely grant submission, and help maintain client services. If the grant is awarded, the Probation Department will return to the Board for appropriation of any funding received.
ALTERNATIVES:
The Board of Supervisors could choose from the following alternatives:
1. Not to approve some or all the contracts or amendments. This alternative is not recommended since non-approval by the Board will result in an interruption of vital and/or mandated services provided by the Department; and/or
2. To address some or all these contracts individually. This alternative is not recommended as these services are ongoing and routine in nature and are essentially unchanged from year to year. This alternative would require the Department to present individual board agenda items; and/or
3. Not to authorize the Chief Probation Officer or the County Administrator to approve and execute any future contract amendments. This alternative is not practical as it would require the department to request Board approval for routine matters such as minor technical changes. Historically, the Board has granted the Chief and other department heads authority over these responsibilities and the County Administrator authority up to $74,999.
4. Not to authorize the County Administrator to authorize grant submissions in excess of $75,000. This alternative is not recommended as it would delay the department’s ability to apply for additional funding opportunities to maintain client services and supports and Department operations.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved all contracts and amendments included on this list for legal sufficiency.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION