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Approve the Notice of Completion for the Juvenile Detention Facility Roof Repair and Coating Project located at 740 Beck Avenue in Fairfield, constructed by Pioneer Contractors, Inc. of San Francisco; and Authorize the Clerk of the Board to record the executed Notice of Completion
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of General Services recommends that the Board of Supervisors:
1. Approve the Notice of Completion (Attachment A) for the Juvenile Detention Facility Roof Repair and Coating Project located at 740 Beck Avenue in Fairfield constructed by Pioneer Contractors, Inc. of San Francisco; and
2. Authorize the Clerk of the Board to record the executed Notice of Completion.
SUMMARY:
On September 25, 2018, the Board awarded a construction contract to Pioneer Contractors, Inc. to repair and coat existing roofs of the Juvenile Detention Facility, Challenge and New Foundations buildings at 740 Beck Avenue in Fairfield. During the course of construction, the quality of work satisfied the requirements of the construction documents prepared by the Project Architect Cannon Design of San Francisco. The Department of General Services is requesting that the Board approve the Notice of Completion for the Project and authorize the Clerk of the Board to record the document in order to release retention funds held by the County.
FINANCIAL IMPACT:
The total approved budget for the Project (conglomerated Budget Units 1703, 1780, and 1789) is $600,000. Project was funded from the Accumulated Capital Outlay Fund in the amount of $175,000 and the Capital Renewal Fund in the amount of $425,000. Construction expenses totaled $463,500. The total project cost, including engineering and design fees, permits and inspections, project management, and is $575,024. Remaining project funds of $24,976 will be returned to the Accumulated Capital Outlay Fund. During construction, no contract change orders were issued. The Project budget and expenses are summarized in Attachment B.
The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2018/19 Adopted Budget.
DISCUSSION:
The repair of select roof coating failures, replacement of roof rainwater scuppers, metal flashings, metal copings and installation of new metal conductor heads, and application of new roof coating extended the life of the existing roofs of the Juvenile Detention Facility, Challenge and New Foundations Buildings with the corresponding Warranty of 12 years.
ALTERNATIVES:
The Board could choose not to execute and record the Notice of Completion. This action is not recommended since Pioneer Contractors, Inc. has successfully fulfilled the terms of the contract. Failure to adopt the Notice of Completion will prevent release of retention funds and payments to the General Contractor, which could result in adverse claims.
OTHER AGENCY INVOLVEMENT:
Probation and General Services Department management participated in the project design and construction oversight phases. Roof Coating Material Inspectors walked the site and Cannon Design inspected the work.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION