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Authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 3 to benefit the following organization, Sudie M Smith Foundation
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
Supervisor Williams requests that the Board of Supervisors authorize the County’s contribution of $1,000 from the General Fund contribution allocated to District 3 to benefit the following organization, Sudie M Smith Foundation.
SUMMARY/ DISCUSSION:
District 3 has identified a local non-profit organization for which to contribute its non-county contribution allocation, including:
Sudie M Smith Foundation, $1,000
The Sudie M Smith Foundation provides charitable assistance and enrichment opportunities to youth pursuing a career in healthcare or medicine. Since 1997, Sudie M. Smith’s family has bestowed a memorial scholarship in her honor through the Assist-A-Grad Scholarship Program to Armijo High School students that are pursuing careers in health care or medicine. In 2017, the family launched the Sudie M. Smith Foundation, Inc. to continue and expand this scholarship endeavor in her honor. These funds will be used to towards scholarships provided to local students by the foundation.
Guidelines for Grant Funding Requests:
During the FY2025/26 Budget Hearings, the Board appropriated $75,000, $15,000 to each supervisorial district, to allow Board members to support community service programs. The Board directed County Counsel to provide guidelines on how to recommend funding for qualifying agencies or programs. The Guidelines are as follows:
1.) Each supervisor must submit the proposed expenditure to County Counsel and the Auditor-Controller for initial review.
2.) The Board must approve the expenditure by a majority vote.
3.) The Board must determine that the expenditure is for a public purpose.
4.) The Board may authorize an expenditure of public funds to a nonprofit organization so long as the County retains ultimate control over the exercise of judgment and discretion of the intended program.
5.) To ensure accountability, all expenditures are subject to periodic audit by the Auditor-Controller; and
a) If the recipient provides an activity, program or service (“activity”), it shall provide an activity report within 30 days of the activity that states the number of persons attending (if applicable) or participating activities carried out, feedback from participants (if applicable) and benefits of the activity. The recipient’s failure to provide a report may result in its being considered ineligible for future funding.
b) If the recipient is purchasing property or making improvements, it shall use the funds for only the specified purposes and allow representatives of the county to inspect and/or audit the purchase or the contractor’s performance, the facility or the portion improved with the funds and/or the records pertaining to the expenditures. The recipient shall retain for inspection and audit purposes all books, receipts, documentation and other records of the expenditures for three (3) years from date of receiving funds.
FINANCIAL IMPACT:
The expenditures totaling $1,000 in contributions are included in the Department’s FY2025/26 Working Budget. The costs associated with preparing the agenda item are nominal and absorbed by the department’s FY2025/26 Working Budget.
ALTERNATIVES:
The Board could choose not to authorize these expenditures; however, this is not recommended as this is consistent with Board policy.
OTHER AGENCY INVOLVEMENT:
There is no other agency involvement.
CAO RECOMMENDATION:
APPROVE DEPARTMENTAL RECOMMENDATION