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Approve the Registrar of Voters' billing of $101,952.32 in reimbursable costs for election services provided to school districts participating in the March 5, 2024 Primary Election as required by Education Code ?5421; and Authorize the Registrar of Voters to recognize the revenue
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board of Supervisors:
1. Approve the billing of $101,952.32 in actual reimbursable costs to school districts participating in the March 5, 2024 Primary Election as required by Education Code ?5421; and
2. Authorize ROV to recognize the revenue.
SUMMARY:
Election Code ?10520 allows ROV to determine the actual costs incurred for conducting an election for a district and to bill each district accordingly. Education Code ?5421 requires the Board of Supervisors to approve the costs billed to school districts. Copies of the invoices to the school districts are attached.
FINANCIAL IMPACT:
The actual incurred reimbursable cost for the March 2024 General Election is $169,807.37 which includes reimbursable costs of $101,952.32 from school districts, and $67,855.05 from the City of Benicia. If these costs are not reimbursed by the respective agencies, they would become a General Fund cost to the County. The election costs due from the school districts, cities and special districts are determined by ROV's standard cost allocation methodology (attached) using the Auditor-Controller's methodology for computing productive hourly billing rates for staff time.
DISCUSSION:
The reimbursement of County costs for conducting elections for districts is governed by the Election Code and Education Code. The relevant code sections are:
Election Code ?10520. Each district involved in a general district election in an affected county shall reimburse the county for the actual costs incurred by the county elect...
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