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Approve updates to the County’s Travel Policy; and Authorize the County Administrator to make future revisions to the Travel Policy as needed to align with the County’s operational needs
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The County Administrator’s Office recommends the Board of Supervisors:
Approve updates to the County’s Travel Policy; and
Authorize the County Administrator to make future revisions to the Travel Policy as needed to align with the County’s operational needs.
SUMMARY/ DISCUSSION:
The County implemented its Travel Policy on July 6, 1953, and has updated it periodically to reflect changing conditions, with the most recent revision occurring on February 28, 2012. The County Administrator’s Office, in collaboration with the Auditor-Controller’s Office, County Counsel, General Services, and Human Resources (HR), has revised the Travel Policy to reflect current travel practices and operational requirements. The proposed revisions simplify language, clarify existing provisions, and establish policies for additional travel-related matters, including electric and hybrid vehicles. The proposal to authorize the County Administrator to make future revisions to the Travel Policy will allow the County to respond more efficiently to changes in legislation, administrative requirements, and travel practices without requiring additional Board action for each update. Any applicable meet-and-confer requirements would still apply.
The proposed Travel Policy is included in Attachment A, and a red-lined version showing changes to the current policy is included as Attachment B.
The most notable revisions to the Travel Policy include:
Personal Use Mileage: Adds a definition of Personal Use Mileage.
Overnight Lodging: Clarifies that overnight lodging is generally not reimbursable if the location of the authorized activity is less than 50 miles from the att...
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