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Approve a $250,000 Appropriation Transfer Request transferring funds from Recorder Special Revenue Fund to General Fund - Recorder Operating Budget to fund Salaries and Benefits costs necessary for the completion of various Recorder Modernization projects (4/5 vote required)
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Published Notice Required? Yes ___ No _ _
Public Hearing Required? Yes ___ No _ _
DEPARTMENTAL RECOMMENDATION:
The Assessor/Recorder recommends the Board of Supervisors approve a $250,000 Appropriation Transfer Request transferring funds from Recorder Special Revenue Fund to General Fund - Recorder Operating Budget to fund Salaries and Benefits costs necessary for the completion of various Recorder Modernization projects (4/5 vote required).
SUMMARY/DISCUSSION:
The Assessor/Recorder plans to utilize Modernization funds collected in Recorder Special Revenue Fund (Fund 215) for projects designed to meet State of California legislative program goals, comply with Solano County Technology Standards, and document recording processes and requirements for future record management system (RMS) enhancements.
The purpose of Recorder Special Revenue Fund is to recognize and account for the restricted use of fees collected as part of the Recorder's Office Micrographic, Modernization, Social Security Number (SSN) Truncation, and Electronic Recording Program funds. Under the authority of Government Code sections 27361.4, 27361(c), 27361(d), 27388, and 27319 these funds allow for public reporting and provide the appropriate safeguards for taxpayer investments. The Modernization budget is available solely to support, maintain, improve, and provide for the full operation for modernized creation, retention and retrieval of information in the Recorder's system for recorded documents Government Code section 27361(c).
The Recorder maintains 75,000 documents whose images have been ingested into the current RMS with only a record number attached. These documents do not hav...
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