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Approve a contract with KNOWiNK, LLC for $182,750 for continued use of existing electronic rosters for a term of July 1, 2019 to December 31, 2020; and Authorize the County Administrator to execute the contract and any subsequent amendments not to exceed 10% of the total contract amount
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Published Notice Required? Yes _____ No __X___
Public Hearing Required? Yes _____ No __X___
DEPARTMENTAL RECOMMENDATION:
The Registrar of Voters (ROV) recommends that the Board:
1. Approve a contract with KNOWiNK, LLC. (formerly Election Administrators) for $182,750 for continued use of existing electronic rosters; and
2. Authorize the County Administrator to execute the contract and any subsequent amendments not to exceed 10% of the total contract amount.
SUMMARY/DISCUSSION:
In March of 2013, the ROV entered a contract with Election Administrators to provide electronic rosters (e-rosters) for use during elections. The e-rosters have proven successful in speeding up the check-in process for voters, which helps to diminish wait times and long lines. Additional benefits from the e-roster program include a reduction in provisional voting processes, faster upload of voting history post-election, greater accuracy for the canvassing of totals and more accurate information for election observers.
The ROV has been working to improve all poll place operations and continues to expand election efficiencies as well as reduce post-election canvass processing time. In 2018, Election Administrators was purchased by KNOWiNK, LLC. KNOWiNK continued to provide support services, software upgrades to the existing erosters to ensure the ROV would be successful. The original contract expires at the end of Fiscal Year 2018/19.
The new contract includes support for all existing hardware, annual upgrades, election day support and training through the 2020 election cycle, with one-year term extensions for five years after the 2020 elections. This would allow all poll l...
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