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Approve a second contract amendment with TractManager, Inc. for $170,839 to continue providing contract management software/services for the period of January 1, 2025 through June 30, 2026; and Delegate authority to the County Administrator to execute the amendment and any subsequent amendments, with County Counsel concurrence, up to an aggregate of $74,999
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The Department of Health and Social Services (H&SS) recommends that the Board of Supervisors approve a second contract amendment with TractManager, Inc. for $170,839 to continue providing contract management software/services for the period of January 1, 2025 through June 30, 2026; and delegate authority to the County Administrator to execute the amendment and any subsequent amendments, with County Counsel, concurrence, up to an aggregate of $74,999.
SUMMARY:
The Department of Health and Social Services has been using TractManager, Inc. for contract management services since 2016. The TractManager software enables H&SS to efficiently manage affiliation agreements, inter-governmental agency agreements, commercial insurance payor agreements, Medi-Cal payor agreements, vendor agreements, and revenue generating agreements. The software provides a contract management solution that stores and tracks all contracts uploaded into the system, including historical documents, drafts, previously redlined documents, effective dates, and department contacts.
This second amendment adjusts the monthly subscription fees, effective January 1, 2025, and extends the contract through June 30, 2026.
FINANCIAL IMPACT:
TractManager contract management services are used by all Health and Social Services' divisions and costs are distributed through the department's cost distribution plan and funded with various federal, State and Realignment revenues. The FY2024/25 Working Budget...
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