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Approve a contract and Master Services Agreement with OpenGov, Inc., for $2,316,416 from November 1, 2026, through September 30, 2031, for countywide contract management software; and Authorize the County Administrator or designee to execute the contract and any subsequent amendments, pending County Counsel concurrence, up to a fiscal year aggregate of $74,999
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Published Notice Required? Yes ____ No _X _
Public Hearing Required? Yes ____ No _X _
DEPARTMENTAL RECOMMENDATION:
The County Administrator’s Office (CAO) recommends that the Board of Supervisors:
Approve a contract and Master Services Agreement with OpenGov for $2,316,416 from November 1, 2026 through September 30, 2031 for contract management software; and
Authorize the County Administrator or designee to execute the contract and any subsequent amendments, pending County Counsel concurrence, up to a fiscal year aggregate of $74,999.
SUMMARY:
The County Administrator's Office recommends approval of a 5-year contract with OpenGov, Inc. to implement a centralized system for developing, executing, and managing County contracts, including monitoring expenditures, and tracking contractor performance.
Currently, County departments use varying processes and systems to develop and execute contracts, review invoices, monitor expenditures, and evaluate contractor performance. The lack of a consistent Countywide system creates administrative inefficiencies, limits centralized oversight, and makes it difficult to readily access comprehensive information regarding active contracts and performance.
The proposed software with OpenGov will establish a contract database and introduce standardized processes while allowing flexibility to accommodate departmental operations. The system will improve visibility into County contracts, strengthen administrative controls, streamline review and approval processes, and provide reporting tools to support oversight and decision-making. The agree...
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